Share this Job

Current Employee? Click here to apply.

Maintenance Purchasing Administrator 3

Date Posted:  Jan 14, 2021
Requisition ID:  164045

West Lafayette, IN, US, 47906

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

About the Job:

The Indiana Veterans' Home is currently seeking a Purchasing Administrator to work in the Maintenance Department of IVH.   This position performs purchasing commodities and services in a cost-effective manner and on a time basis. This position serves as a liaison between agency and vendor by providing a service to the agency and assisting vendors.   This position reports to the Maintenance Manager and works under moderate supervision.

A Day in the Life:

The essential functions of this role are as follows:

  •  Reviews and prepare requisitions which includes modifying and writing technical specifications,

    • Gathers and maintains information on all types of supplies, equipment and services required by  IVH;

    • Analyzes products for quality and price prior to purchase and advises/recommends purchases based upon quality/quantity/cost.

    • Obtains price quotes and bids in accordance with state and agency policies and regulations, reviews for compliance with specifications.

    • Analyzes bids to determine lowest and best bid; determines the method of processing purchase based upon funds to be utilized.

    • Communicates with, and advises, vendors, and other IVH employees on all matters of importance to the agency purchasing program (problems, complaints, errors, discrepancies, defective items, change order requests).

    • Discusses with accountants to verify the availability of funds and/or make recommendations concerning fund allocation.

    • Monitors service and rental agreements/making recommendations on termination, revision and/or renewal.

    • Maintains Maintenance Policy and Procedures. Submits all Maintenance Policy and Procedures to changes for review and revisions yearly.

    • Will oversee the cemetery, roam alert, and other compliance records.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What We're Looking For:

• Working knowledge of the types, characteristics, supply sources and market factors of supplies, equipment and service.

• Working knowledge of office methods and procedures. 

What You'll Need For Success:

• Knowledge and skill acquired through a baccalaureate or associates degree in business administration or related area; related academic training plus comparable work experience or comparable work experience alone may substitute for the degree where appropriate.

• Extensive knowledge of Indiana Procurement Codes and standards and agency purchasing policies and  practices.

• Specialize knowledge of writing in order to ensure accuracy and completeness of bid process.

• Specialized knowledge of bookkeeping principles and practices related to the maintenance of accurate and systematic purchasing records.   

Supervisory Responsibilities/Direct Reports:


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers premiums discount for the medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave
  • Free Parking
  • Free LinkedIn Learning

If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

Nearest Major Market: Lafayette