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Maintenance Supervisor 2 - Indiana State Prison

Date Posted:  Sep 11, 2019
Requisition ID:  19945

Michigan City, IN, US, 46360

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


The Maintenance Supervisor performs supervisory, administrative and technical work in the management of maintenance and repair operations at a state agency or state operated facility.

Essential Job Responsibilities:

The essential functions of this role are as follows:

  • Plans the short-term daily and weekly work schedules based on priorities and deadlines;
  • Coordinates construction projects, renovations and other special projects;
  • Coordinates and inspects major contract work on the electrical, plumbing, mechanical and other related systems in all facility locations;
  • Establishes schedules and methods for providing facility and maintenance services, identifies resource needs, reviews needs with appropriate management staff and allocates resources accordingly;
  • Assigns and delegates work to subordinates, spot checking routine work and reviewing more complex or unusual projects;
  • Develops and establishes work and maintenance methods and procedures impacting operations;
  • Participates in the implementation of approved policies and procedures and monitoring of work activities to ensure compliance with established policies and procedures;
  • Maintains operational systems for monitoring and tracking work orders, preventative maintenance logs, safety reports, etc.;
  • Ensures compliance with all federal, state and local rules, regulations and standard trade practices related to quality standards;  
  • Ensures compliance with all federal, state and local safety related rules, regulations, policies and procedures, including the labeling, storing and handling of hazardous materials;
  • Ensures staff correctly wears and uses safety equipment and investigates accidents;
  • Regularly inspects property for safety and security concerns;
  • Ensures strict adherence to property key control and all keys are properly cut and dispensed;
  • Coordinates or installs, inspects, repairs and maintains the electrical, plumbing, sewage, mechanical and other related systems in facility locations;
  • Coordinates or inspects, operates and maintains the heating, cooling and ventilation systems (including boiler system) in all facility locations;
  • Performs the more technical and complex tasks of the work unit;
  • Make recommendations for technical training outside of the organization to facilitate employee development;
  • Participate in the preparation and administration of the facility management budget, submit budget recommendations, monitor budget expenditures, prepare cost estimates and submit justification for equipment;
  • Orders, prepares specifications, and purchases supplies, equipment and contract work according to required purchasing and bidding procedures;
  • Ensures adherence to customer service standards by dealing with maintenance issues in a timely manner with proper follow-through;
  • Answers questions and provides information to the public; investigates complaints and recommends corrective actions as necessary to resolve complaints;

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.


  • Extensive experience in at least three building or mechanical trades or equivalent combination of education and directly related experience;
  • Working knowledge of the principles of supervision, training and performance evaluation;
  • Extensive knowledge of multi-discipline production systems, equipment, practices and maintenance methods;
  • Working knowledge of local, state, and federal laws, ordinances, codes, and rules governing repair, maintenance and construction of facilities;
  • Advanced knowledge of the operations, services and activities of building and grounds maintenance, repair, and construction utilizing project management principles;
  • Thorough knowledge of the principles and practices of safety management;
  • Extensive knowledge in the materials, methods, terminology, equipment and tools used in the maintenance, repair, and construction of building structures and systems; including those used in performing rough and finished carpentry, plumbing, heating, electrical, mechanical and painting work;
  • Organize, implement and direct facility maintenance operations and activities, including the inspection, operation, and maintenance of heating, cooling and ventilation systems, and boiler system;
  • Experience ordering parts/supplies and maintaining an inventory to minimize downtime to the operation;
  • Maintaining and repairing security hardware;
  • Perform the most complex maintenance duties and operate related equipment;
  • Operate a computer and various work related software;
  • Supervise, train and evaluate assigned staff and contract workers;
  • Sketch or draft technical drawings;
  • Estimate repair and construction project costs;
  • Ability to lead a multi-discipline team both as supervisor and in a technical capacity;
  • Interpret and explain pertinent department policies and procedures;
  • Ability to establish and maintain effective working relationships during the course of work;
  • Demonstrate tact and diplomacy with the public, patients or offenders;
  • Effectively communicate, both orally and in writing.

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

This role provides supervision for offenders and requires a high level of judgment and care.

Personal Work Relationships:

This individual will be expected to partner with agency personnel and related stakeholders working towards completion of assigned functions. Exceptional customer service is provided to agency partners and/or the general public.

Physical Effort:

Depending on the duties performed or environment setting, frequent walking, standing, climbing stairs or ladders, bending, stooping, pushing, pulling and/or similar movements may be involved.

This role requires the ability to lift/transport items greater than 50 lbs with or without the assistance of equipment.

This role requires the use limbs/fingers to easily perform manual functions. Equipment used may include the operation of complex manual and electric powered equipment or hand-tools.

This role requires the ability to operate a motor vehicle and/or heavy equipment (e.g. tractors, snowplows, or factory equipment) and drive short and long distances in all weather and light conditions.

This role requires keen observational and hearing skills to stay alert for possible dangerous situations.

Working Conditions:

This role performs work in an environment where exposure to gas/fumes, dust, grease, noise, vibrations and/or soiling of clothing and skin surfaces may occur.

This role performs work outdoors and exposure to various outdoor weather conditions, rough terrain and wildlife may occur.

This role requires a high level of attention and safety due to work activities having risk of injury or loss of life.

This role performs work in extreme (hot or cold) temperatures, small/tight spaces or other uncomfortable situations.

This role requires occasional and/or overnight travel.

This role requires the appropriate use of Personal Protective Equipment (PPE) when necessary.

Operations may require this role to be available after hours (on-call) and/or work rotating shifts, evenings and weekends, or irregular hours.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Four (4) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers eligibility into a discounted medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave

If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

Nearest Major Market: Michigan City