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003LD2 - Clerical Assistant 2

Date Posted:  Jan 12, 2022
Requisition ID:  301741
Location: 

Michigan City, IN, US, 46360

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

 

About the Job:

As the Clerical Assistant, you will be responsible for performing a variety of office duties of a clerical nature. Your duties will be in accordance with office procedures and may include a combination of answering telephones, bookkeeping, typing, office machine operation, and filing.  

A Day in the Life:

The essential functions of this role are as follows: 

  • Prepare correspondence, maintaining reference and resource materials and updating files, forms, and reports. 
  • Prepare a variety of periodic statistical, informational and/or work activity reports. 
  • Compute and record information, such as records or reports. 
  • Accurately maintain and organize office files. 
  • Properly sort and deliver mail. 
  • Prepare information and take notes for meetings as needed. 
  • Direct incoming correspondence to the appropriate individual. 
  • Completes data entry and prepares reports in Excel on a variety of processes.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

  • General knowledge of office administration functions. 
  • Specialized knowledge of the procedures involved in applying policies, programs and activities of the department as well as working knowledge of other related agency programs and other departments within same agency. 
  • Specialized knowledge of available records and resource material and an ability to trace required information. 
  • Basic knowledge of computer procedures 
  • Ability to effectively communicate, both orally and in writing. 
  • Ability to pay attention to details and priorities work. 
  • Ability to establish cooperative work relationships 
  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook. 

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Michigan City