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Office Manager

Date Posted:  Jan 27, 2021
Requisition ID:  113161
Location: 

Linton, IN, US, 47441

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

About Redbird State Recreation Area:

Named after the Redbird Coal Mine, the property is approximately 1,400 acres of former surface and underground coal mine land. Its unique history has given us both treasures and challenges. Miles of trails for all skill levels bring ORV enthusiasts to the property and reward them with rich and diverse experiences. Gentle slopes to the technically difficult, can be found at Redbird. The mining operations also left us with a property that has required extensive reclamation efforts that continue today, and will continue into the future. Several acres within Redbird are highly sensitive and require visitors to be ever respectful and aware of the land. Fortunately, these challenges heighten our awareness of the need for trails that thrill our visitors and give us the opportunity to provide diverse recreation opportunities.

 

In addition to the miles of off-road vehicle trails, there are easily accessed quality fishing lakes, hiking is allowed over most of the property, mushrooming is a favorite activity, and mountain bikes are welcome. As reclamation projects are completed more areas will be opened and non-motorized trails will be built. Plans for the future include picnic areas, accessible walking and biking trails, and interpretive areas that tell about the coal mining operations and subsequent reclamation.

 

Salary Information:

This role traditionally starts at a base salary of $25,766.

About the Job:

As the Office Manager, you will manage and supervise a variety of support services for a large unit or section of a state agency or institution. This role works with a high degree of independence and frequently manages an office alone requiring technical knowledge of agency rules and regulations.

A Day in the Life:

The essential functions of this role are as follows:

  • Supervises and coordinates the work activities of various administrative services such as the screening and distribution of mail, preparing and/or supervising the preparation of office correspondence, maintaining reference materials for staff projects and maintaining an inventory and ordering system for supplies. Coordination of the services involves the supervision and training of clerical employees and clerical supervisors.
  • Plans and organizes the workflow of the office by arranging work schedules and priorities to maximize efficiency. This individual has the authority to initiate changes and/or modify procedures, forms used and composition of correspondence and records to enhance productivity.
  • Assists in budget preparation including gathering data and writing budget justifications.
  • Explains and applies laws, rules and regulations as they affect the agency by answering questions from the public and making information available to agency staff.
  • Compiles data, collects material for special projects and reports and prepares reports and/or sections of reports.
  • Schedules appointments and conferences including the preparation and distribution of pre- and post-conference materials.
  • Performs a variety of office tasks such as arranging and maintaining a complex filing system, keeping timesheets and payroll records, maintaining personnel records, operating various office machines and receiving visitors and phone calls.
  • Checks employee work and incoming reports and forms for accuracy.
  • Prepares travel requests and vouchers and makes reservations and other travel arrangements as needed for staff and visitors.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What We're Looking For:

  • Overall knowledge of office organization, supervision and management.
  • Working knowledge of the budgetary process.
  • Working knowledge of bookkeeping and auditing.
  • Practical knowledge of office supplies and equipment necessary to the operation of the agency, coupled with knowledge of purchase and requisition procedures.
  • Working knowledge of record keeping for maintaining inventory, personnel and payroll records.

What You'll Need for Success:

  • Specialized knowledge of the policies, programs and activities of the office and ability to apply these to pertinent situations.
  • Practical knowledge of laws and regulations affecting the division within the agency or institution.
  • Ability to work independently in determining workflow and in solving problems, some of which may not have been previously encountered.
  • Ability to work under pressure and to practice diplomacy, tact and courtesy.
  • Ability to supervise and instruct others in the efficient management of the agency.
  • Ability to coordinate workflow and to maintain harmonious relationships with subordinate supervisors, department chiefs and other supervisory personnel.
  • General knowledge of English grammar, spelling and punctuation and the ability to use this in the preparation of technical correspondence and reports.
  • Ability to attend to detail and maintain accuracy.
  • Ability to maintain confidentiality.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers premiums discount for the medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave
  • Free Parking
  • Free LinkedIn Learning

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.


Nearest Major Market: Bloomington Indiana