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Inventory Administrator 6 - INDOT LaPorte District

Date Posted:  Sep 10, 2019
Requisition ID:  18226

LaPorte, IN, US, 46350

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


About Indiana Department of Transportation

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

About the Job

The Inventory Administrator is responsible for monitoring, maintaining and ensuring the accurate reporting of parts, supplies, and fixed assets. This individual is responsible for ordering, receiving, inspecting, recording and distributing supplies, materials and equipment. This role maintains inventory control system by entering and updating information, cross checking entries to validate data integrity, periodically backing up records and working with information technology to implement system improvements.

A Day in the Life

The essential functions of this role are as follows:

  • Codes assets, enters data, coordinates and analyzes data and controls in inventory system;
  • Receives, inspects, distributes and maintains inventory of materials, supplies and equipment for assigned section;
  • Controls equipment and fixed assets inventory, enters, updates, verifies and tracks all information in an asset management and/or inventory computer system;
  • Implements and enforces policies and procedures on inventory control and salvage disposal;
  • Monitors receipt and disposition of surplus property and resolves problems involved with inventory of supplies;
  • Coordinates with investment recovery officer on disposal of useless equipment;
  • Evaluates distribution and inventory systems and makes recommendations for improvements;
  • Ensures compliance and train agency personnel on the policies and procedures set forth by the agency and State Board of Accounts on the operation of stockrooms;
  • Performs inventory audits, monitor cycle counts, review results and make recommendations for correcting problems and errors;
  • Assign and maintain state inventory asset numbers to fixed assets;
  • Performs random physical audits of specific inventory throughout stockrooms and warehouse;
  • Acts as a liaison with vendors relating to purchasing and specifications questions;
  • Assists in budget preparation, purchasing and ordering of supplies and traffic control devices;
  • Enters data in inventory system to update supply distribution and for costing purposes;
  • Requests interchange and disposition of surplus property and salvage disposal;
  • Files hard copies of requisitions, purchase orders and other related records;
  • Assists with loading/unloading supplies for shipment or delivery to various facilities;
  • Tracks and expedites flow of requisitions, purchase order shipments and related paperwork;
  • Delivers and collects mail and supplies;
  • Prepares all types of mail/supplies for mailing;
  • Monitors warehousing and storage of materials;
  • Performs purchasing functions;
  • Processes parcels and overnight packages.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What We're Looking For
  • Knowledge of inventory control, agency policies and procedures and state regulations on inventory control and salvage and surplus disposal;
  • Ability to effectively and efficiently maintain inventory control computer systems;
  • Knowledge of agency and procurement policies and procedures;
  • Skill in operation of computer, typewriter, and calculator;
  • Ability to understand system of bookkeeping procedures; collect data, establish facts and draw valid conclusions;
  • Ability to apply professional and technical knowledge of inventory software;
  • Specialized knowledge of state methodology and working knowledge of agency operations;
  • Specialized technical knowledge of the automated inventory system;
  • Broad knowledge of the asset management and inventory systems;
  • Knowledge of Department of Administration and agency regulations concerning disposition of surplus and obsolete assets ensuring all required documentation is submitted for the removal of assets from inventory;
  • Basic knowledge of up-to-date training techniques;
  • Ability to communicate both verbally and in writing to project an effective solution to overall audit evidences;
  • Ability to learn and operate various computer systems;
  • Ability to train agency personnel on the inventory system and on the operation of stockrooms;
  • Ability to define problems, collect data, establish facts and draw valid conclusions;
  • Ability to research and summarize information;
  • May be required to operate warehouse equipment.
  • High school graduate or equivalent.
  • Must have valid driver’s license.


This position is typically filled at a salary of $22,282.00 annually. 


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Four (4) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers eligibility into a discounted medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

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