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Warehouse - Manage Records

Date Posted:  May 12, 2022
Requisition ID:  347861

Indianapolis, IN, US, 46219


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Job:

Effectively assist with the management, transportation, retrieval, storage, and disposition of records at the State Records Center. This position is critical to ensuring efficient, safe and secure management of these documents.  This position allows IARA to efficiently serve both patrons and agencies and assures access to records today and for future generations. Supervision is provided by agency Program Director. The Analyst may direct the work of Stores Clerk 2s, and work collaboratively with other Records Analysts assigned to the division.  This position will be located at the Records Center located on E 30th Street.  

A Day in the Life:

The essential functions of this role are as follows:

  • Determines significance of records and drafts retention schedule.
  • Processes transmittal forms and acessioning
  • Answers questions concerning matching of records series with corresponding retention schedule.
  • Resolves forms proble records into AXAEM
  • Designates records for disposal and verifies legality of disposal and records information on database.
  • Completes reports stating number of forms designed, deleted, revised or reprinted.
  • Directs and coordinates the work of lower-level analysts and trains subordinates in methods and procedures of records management and forms design and analysis.
  • Coordinates information systems collection and retrieval.
  • Coordinates preparation of printed materials and/or retention and deletion of state forms.
  • Coordinate the daily truck deliveries and pickups with the Record Center drivers
  • Acting as the backup driver; operating the fork lift and high lift to store or retrieve records; operating the shredder

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

  • Specialized knowledge of specific agency functions needed to assist agencies with records management and to develop appropriate forms.
  • Specialized knowledge of information systems organization principles, including systems analysis techniques and information management process: from forms development, through agency use and retention to final disposition of records.
  • Specialized knowledge of principles and techniques of retention scheduling.
  • Specialized knowledge of forms analysis and design, printing methods, techniques and practices used to develop cost effective and practical forms applicable to retention and storage.
  • Specialized knowledge of research methods and laws governing use, storage and retrieval of public records and ability to compile history of agency records management responsibilities and actions.
  • Ability to communicate effectively, both orally and in writing, especially in drafting accurate, complete and concise descriptions for retention schedules.
  • Ability to analyze flow of records-purpose and length of required retention to determine most efficient and cost effective system of information management.
  • Ability to apply random information to principles of systems organization and records retention.
  • Ability to train and coordinate work of lower-level analysts.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis