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Travel Supervisor

Date Posted:  Aug 3, 2022
Requisition ID:  385781
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

 

Salary:

The starting salary for this position is $37,778.

 

Location:

This position is located in Marion County (Indianapolis).

 

About the Department of Child Services:

Mission:  The Indiana Department of Child Services leads the state’s response to allegations of child abuse and neglect and facilitates child support payments. We consider the needs and values of all we serve in our efforts to protect children while keeping families together whenever possible.
Vision: Children will live in safe, healthy and supportive families and communities.
Values: We at the Indiana Department of Child Services empower our team, in collaboration with state and local partners, to make decisions in the best interest of every child in our care by embracing:

  • Respect for all
  • Racial justice
  • Diversity and inclusion
  • A culture of safety
  • A commitment to continuous improvement

 

About the Job:

As the Accountant Supervisor, you will be responsible for providing supervision of professional and clerical staff members and is responsible for the accountable processing involving procuring of goods and services, accounting for fixed assets, the processing of claims and disbursement of funds to employees, grantees, vendors, landlords, and other service providers. 

A Day in the Life:

The essential functions of this role are as follows: 

  • Manage workflow to aggressively process transactions in an accurate and timely manner. 
  • Prioritize work within a unit to ensure that deadlines are met. This includes the assessment of transactions needing emergency processing. 
  • Act as a technical consultant to the entire staff, clarifying and interpreting all procedures, providing guidance, and resolving disputed issues.
  • Prepare, examine, and analyze accounting records financial reports to assess compliance with procedural standards.
  • Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project
    future revenues and expenses or provide advice.
  • Maintain or examine the records of government agencies.
  • Advise the appointing authority, controller, and/or supervisor of the status of all accounts.
  • Develop policies and procedures for general accounting and bookkeeping.
  • Reconcile complex discrepancies between accounts and notifies the appropriate department or supervisor of errors.
  • Oversee usage of the computerized accounting system.
  • Establish work methods and control measures for accounting/bookkeeping functions.
  • Certify the accuracy of the agency’s financial records and accounts.
  • Control the flow of appropriated funds.
  • Prepare and review reports for grant reconciliation for grant-funded accounts.
  • Serve as liaison between the agency and the federal government or other funding sources for assigned account.
  • Direct program staff in accounting matters relating to specific program funding and the preparation of agency or program area budget requests.
  • Assist the controller with analyzing or preparing budgets, and prepare periodic reports that compare budgeted costs to actual costs.
  • Implement procedures to automate the electronic transfer of funding to eligible employees, vendors, and grantees. 
  • Assure accurate reporting of the disbursement data through various mediums. 
  • Reconcile accounts in which warrants are written. 
  • Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development. 
  • Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.  Ensure work adheres to quality standards, deadlines, and proper procedures. 

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

  • Specialized knowledge of the principles and practices of public accounting and auditing. 
  • Specialized knowledge of federal and state laws, policies, and procedures as they pertain to auditing, accounting, disbursement, payroll, fixed assets, and bookkeeping. 
  • Specialized knowledge of agency programs and software. 
  • Specialized knowledge of agency organization, function, and purpose. 
  • Specialized knowledge of automated systems. 
  • Specialized knowledge of the State Personnel Department rules, regulations and policies and the ability to apply them in management of staff. 
  • Specialized knowledge of the Auditor of State payroll systems and processes. 
  • Ability to analyze and audit accounts, records, transactions, and reports. 
  • Ability to prepare budgets 
  • Ability to plan and conduct professional and complex research. 
  • Ability to delegate work, set clear direction, and manage workflow. 
  • Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets. 

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis