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TAA Support Specialist

Date Posted:  Jun 22, 2022
Requisition ID:  304404
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

 

About the Indiana Department of Workforce Development (DWD):

Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana’s employment future. If managed properly, Indiana’s workforce will be second to none and completely prepared for the next phase of the state and country’s economic growth. 

 

Salary:

This role is typically filled with a starting salary of $30,082.

About the Job:

The position works as an integral part of the TAA (Trade Adjustment Assistance) Unit and Field Operations team to support daily operational needs, assist with team goal achievement, and work to ensure benefit-related payments activities are properly and timely processed/completed for eligible workers. This position provides administrative support to the TAA Unit by compiling and analyzing participant and financial data to improve program outcomes.

A Day in the Life:

The essential functions of this role are as follows: 

  • Read, interpret, and apply TAA Training and Employment Guidance Letters, federal regulations, DWD policy, regional policy, etc. 
  • Coordinates with training providers, TAA Unit, and other DWD departments in the notification and distribution of the approved training provider list 
  • Provides administrative duties by monitoring multiple email inboxes, distributing submitted requests, logging requests on internal tracking spreadsheets, and processing for RTAA and student travel 
  • Assist the TAA Unit Appellate lead with appeals processing including claimant hearing notifications, fax/FedEx legal documents, copying, and any other additional duties as requested by the TAA Appellate Lead
  • Assist the TAA Unit Operations Manager with reports, compiling and analyzing participant and financial data and producing reports for DWD leadership, as requested
  • Compile and manage data as it relates to TAA social media campaigns and incentive gas cards
  • Maintain inventory spreadsheet of all TAA issued equipment for the TAA unit and field staff and complete procurement orders for special projects, new staff, and current TAA Unit staff
  • Provide back-up support to TAA Case Manager positions during staff vacancies or high-volume certifications by providing on-going case management services to TAA-eligible workers 
  • Develop processes and proposals to the TAA Unit Operations Manager that support the TAA program goals and objectives, improves outcomes for TAA participants, and/or facilitates engagement of new participants into the TAA program

 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Education and Experience

  1. High School Diploma or High School Equivalency Required
  2. Two years of Customer Service or Case Management Experience 

 

Skills

  1. Effective written and verbal communication skills
  2. Strong attention to detail and exceptional organizational skills
  3. Ability to prioritize and resolve complex problems and escalate as necessary
  4. Ability to multitask and organize files
  5. Ability to develop specialized knowledge of the TAA program
  6. Ability to manage relationships, motivate and assist customers at various levels 
  7. Ability to work independently
  8. Ability to communicate effectively verbally, in writing, and with presentation software 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning
  • DWD GOAL (Go Out and Learn) Tuition Assistance Program - Eligible employees have access to up to $5,000 in tuition assistance per fiscal year

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis