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Special Projects Auditor

Date Posted:  Jul 7, 2021
Requisition ID:  207801

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About Indiana Department of Transportation:
The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.


The salary for this position is commensurate based upon education and/or work experience. 

About the Job:

The Special Initiatives Auditor position within the Project Finance Division is essential to the State of Indiana’s roadway infrastructure, helping to ensure projects are closed, and federal funding is released timely. All funds released from closed projects are available for reuse in the agency’s capital program enabling the delivery of a safe and efficient transportation system. This position will focus on special situation project closure assignments, as well as federal and other project closure special initiatives.  Since these projects are more complexed and complicated in nature, they are more difficult to closeout consuming more time and analytical skills.  In addition, assignments will be mission critical and have a direct impact to the Agency.  Failure to properly address could result in audit findings or budgetary issues for local communities.  The position will act as a safeguard to projects nearing their end date for federal authorization, working with various stakeholders to complete remaining obligations and move projects toward closure.  The primary goal for the position is to facilitate the timely release of federal authorization, closure of projects in the Federal Highway Administration’s (FHWA) fiscal management information system (FMIS), and state systems including the Scheduling and Project Management System (SPMS).  The ideal candidate will have strong communication skills as coordination with district and central office financial and administrative staff is often required to prepare all the associated contract requirements for project closure.  Audit scenarios vary and will not follow a set process requiring an ability to analyze large sets of financial data to find irregularities in financial records.    

A Day in the Life:

  • Analyze project costs bringing in other related financial data to confirm federal eligibility requirements were met;
  • Creates structure required for district and central office financial staff to prepare projects for closure.  This task will look different depending upon the initiative behind each project; 
  • Create and utilize reports during analytical process from several systems including PeopleSoft (PS), Project Close out (PCO), ThougtSpot, Federal Highway Administration's (FHWA) Fiscal Management Information System (FMIS), and other in house systems;
  • Develop new Excel templates utilizing tools such as Macros and Power Pivot, along with business anlystic applications like Microsoft Power BI and ThoughtSpot that can be used by audit staff to reconcile project financial data;
  • Recommend federal, state and local public agency (LPA) projects for closure upon final financial reconciliation and approval;
  • Independently uses system tools such as PeopleSoft Financials, internal INDOT applications and FMIS to research and identify projects for release and closure within the federal system FMIS and calculating and completing de-obligation funding requests reducing inactive and expiring federal projects.
  • Formulate appropriate course of action required for project closeout and effectively communicate to Construction Administration, Project Managers, District and Central Office Finance staff, among others ensuring projects are well aligned to be released and closed within the federal system FMIS. Note, the course of action will vary due to the complexities of special initiatives requiring advance analytical skills.
  • Manage the system closeout process for the Scheduling and Project Management System (SPMS).  Identify through research information required to complete the project record in SPMS and ensure it is completed. Communicate with Project Managers and various internal departments such as Bridge or Environmental Services for verification purposes removing the possibility of creating a historical record that may later become a hindrance in future costs.
  • Work as a liaison and facilitate the closure of Central Office managed contracts.  This includes directing District coordinated work to Central Office Finance staff to take appropriate actions so that the projects can be released and closed within the federal system FMIS.
  • Perform related duties as assigned.

What We're Looking For:

  • Bachelors Degree in Accounting, Business Adminstration or Finance preferred, or 3 years of directly applicable job experience.
  • Above average analyitcal skills

What You'll Need for Success:

  • Knowledge of accounting and auditing methods, techniques and procedures.
  • Demonstrated advanced experience with Microsoft Excel, including experience creating Macros and utilizing Power Pivot.
  • Experience with business analytics software such as Microsoft Power BI, and or ThoughtSpot.
  • Proficiency in using enterprise financial systems such as PeopleSoft.
  • Ability to conduct research, draw logical conclusions and take appropriate action or make recommendations.
  • Developed and proven oral and written communication skills.
  • Excellent organizational skills and a proven ability to track and create detailed and accurate accounting reconciliations for large programs. 


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis