Senior Program Manager Specialist
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana Department of Education (IDOE):
The Indiana Department of Education provides innovative support to Indiana schools, teachers, students, and parents. We proactively work with educators, policymakers, business leaders, and community-based organizations to build student success. Our strategic priorities include:
- Delivering quality, purposeful educational opportunities for each student
- Elevating and supporting Indiana’s educators
- Increasing partnerships and delivering aligned, effective, and efficient support
Salary Statement:
Salary is commensurate with education or work experience.
Role Overview:
The Senior Program Management Specialist reports to the Director of Academic Planning and Operations and works with other academic team staff and vendors. Key outcomes for this role are:
- Maintain the scope and schedule for academic offices, staying on top of current policies and procedures.
- Assist staff in project scheduling, developing and maintaining the Master Project Plan.
- Facilitate work with vendors, initiating internal projects and coordinating resources.
- Oversee the risks related to deliverables, ensuring responsibilities are defined and communicated.
- Work cooperatively and collaboratively with vendors and academic staff members to ensure successful delivery of key deliverables.
A Day in the Life:
The essential functions of this role are as follows:
- Serve as a primary point of contact and be responsible for overall work progress and technical performance of projects.
- Lead a strong project management culture by growing project delivery resources through coaching at all levels of the agency and participating in the development and delivery of project management learning events.
- Assemble project teams and assign individual responsibilities.
- Establish project objectives and roles of each team member and communicate the plan to the team.
- Prepare reports, analyze manage risk, and recommend necessary adjustments.
- Present project status and manage the project change process.
- Manage the project team through all phases of project planning, execution, and closeout consistent with established project delivery processes to meet the scope, schedule, budget, and other specified requirements.
- Complete the scope of work while ensuring quality, financial, risk management, and policy expectations are met.
- Responsible for overall work progress and technical performance on a project.
- Establish project management processes and procedures.
- Identify potential risks and associated risk management plans.
- Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.
- Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Eight (8) years of project management experience OR Associate’s Degree and six (6) years of project management experience OR Bachelor’s Degree and four (4) years of project management experience.
- Certification as a Project Management Professional by the Project Management Institute or similar professional designation, desired.
- Ability to manage projects of relative high complexity and dollar value.
- Ability to engage and communicate information with internal and external stakeholders in a clear and concise manner.
- Ability to plan project scope and schedule consistent with the project development process.
- Ability to establish and manage project budget with the understanding of all financial implications/issues.
- Specialized knowledge of project standards.
- Ability to delegate work, set clear direction, and manage workflow.
- Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Nearest Major Market: Indianapolis
