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Date Posted:  Jan 6, 2022
Requisition ID:  301781

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


Indiana State Museum and Historic Sites:

The Indiana State Museum and Historic Sites (ISMHS) is a statewide museum system with 12 locations, including a central museum based in Indianapolis. Our mission is to serve as a catalyst for informal lifelong learning that connects the stories of real people, places, and things. Through the museum and its 11 historic sites, visitors are able to engage with the past and connect it to the present, carrying their newfound knowledge and experiences with them long after their visits end.



Salary may be commensurate based on education and experience. 

About the Job:

As the Registrar, you will be responsible for the care, custody and control of all artifacts that are either the property of or have been loaned to the Indiana State Museum and Historic Sites.  

A Day in the Life:

The essential functions of this role are as follows: 


  • Processes, prepares, organizes, and maintains all legal documents for which have been loaned to the Museum or Historic Sites
  • Documents all incoming and outgoing donations and loans, through written descriptions and photography
  • Communicates with donors, lenders, other museums, and the general public through written and oral communication
  • Prepares gift receipt and donor information forms for each artifact donated
  • Processes insurance claims for damage to artifacts on loan to the Museum
  • Supervise the movement (loading, unloading, and shipping) of artifacts
  • Ensure the legal ownership of accessioned artifacts is in a concise and timely manner
  • Ensure the accountability for the collections of the Indiana State Museum
  • Facilitate the use of the collections of the Indiana State Museum for research and exhibition by staff and the general public
  • Work with curators, conservators, and other staff to see that established procedures and policies are followed in the implementation of collection use
  • Assist curators in rotating artifacts on exhibit within the museum and the state historic sites
  • Develop and maintain training literature and programs for staff throughout the system, the state and non-state museum systems
  • Direct the work of other staff, volunteers, and interns working in the registration area
  • Assist in the goals of the division by helping with the development and implementation of exhibits and programs
  • Communicate with the general public to answer questions in regard to the museum and artifact care
  • Assist in the installation and de-installation of changing or temporary exhibits
  • Share knowledge of collections management expertise and specific knowledge of scientific and/or cultural merit with others through written articles, lectures, programs and media events
  • Share knowledge through membership and participation in the various museum organizations such as AAM, AIM, MMA, MRC, etc., or organizations related to their field of expertise


The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You’ll Need for Success:

  • Bachelor’s Degree in Museum Studies, Library Science, or some field emphasizing documentation and accountability of methods.
  • Experience in museum registration procedures through college courses, seminars, and training sessions and/or on the job experience.
  • Experience in artifact handling through college courses, from working with experienced museum personnel, or seminars in artifact handling.
  • Experience in working with museum collections.
  • Experience in computer usage in word processing and database management through on-the-job training or computer courses.
  • Specialized knowledge of the AAM professional standards and legal requirements associated with the loan of museum exhibitions and artifact ownership.
  • Specialized knowledge of proper packing and shipping methods required for priceless artifacts.
  • Working knowledge of proper storage and environmental conditions for artifacts.
  • Ability to communicate with other staff, potential donors and the general public effectively through oral and written communications in an understandable and pleasant manner.  Strong interpersonal skills desirable.
  • Ability to get along with other staff and the general public.
  • Knowledge of proper methods for packing artifacts for transporting by commercial carriers.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

What You'll Get in Return:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Four (4) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers eligibility into a discounted medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.  Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis