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Reception / Admin Assistant

Date Posted:  Jan 10, 2022
Requisition ID:  301301
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

 

About the Indiana Civil Rights Commission (ICRC): 

The Indiana Civil Rights Commission enforces the Indiana civil rights laws and provides education and services to the public in an effort to ensure equal opportunity for all Hoosiers and visitors to the State of Indiana. The Indiana Civil Rights Commission will be an important societal influence working to eliminate illegal discrimination in Indiana.

 

Salary: 

The salary for this position traditionally starts at $25,766 per year but may be commensurate with education and/or experience.

About the Job:

The Administrative Assistant reports to the Intake/Case Management Director.  They provide timely, appropriate, and professional responses to all public contact with the agency.  The Assistant will answer questions, make referrals, and forward calls to appropriate agency staff.  They serve as a professional staff member within the agency and provides a front-line response to the public for questions and issues concerning the agency. Further, they will assist in maintaining the the agency’s case management files, which includes updating both electronic databases and physical files.

This position requires a strong level of organization, as well as, interpersonal skills, integrity and sound judgment. The candidate is privy to sensitive and highly confidential information and receives instructions for new and complex tasks.

A Day in the Life:

The essential functions of this role are as follows: 

 

  • Answer and direct phone calls in a polite and friendly manner;
  • Welcome visitors in a warm and friendly manner and answer any questions visitors have;
  • Maintain reception area and all common areas in a clean and tidy manner at all times;
  • Operate standard office equipment on a regular basis including; fax machine, copy machine, and computer;
  • Keep detailed and accurate records of visitor requests and of calls received;
  • Analyze and apply relevant laws to establish agency jurisdiction;
  • Receive deliveries; sort and distribute incoming mail;
  • Research databases for correct contact information for relevant parties and witnesses;
  • Take inventory of supplies and restock as needed;
  • Maintain the general office case management systems (electronic and physical);
  • Other administrative tasks necessary for the operation of the ICRC office.

 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role. 

What You'll Need for Success:

  • Excellent customer service skills;
  • Practical knowledge of the Indiana Civil Rights Law and Federal Civil Rights Laws;
  • Interpersonal skills, especially when dealing with the public;
  • Detail orientated work ethic;
  • Strong organizational skills with the ability to manage various projects simultaneously;
  • Working knowledge of computers and Microsoft Office Suite;
  • Ability to type with speed and accuracy;
  • General knowledge of functions of other departments and agencies and their relationships to the intake/case control division.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis