Purchasing Administrator
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Department of Child Services (DCS):
Join a group of passionate, dedicated public servants to support one of Indiana’s most critical missions!
The Department of Child Services helps children who are victims of abuse or neglect and strengthens families through services that focus on family support and preservation. We pursue permanency for children and families through reunification, guardianship, and adoption. Our services also encompass foster care, child support, and transitional support for those adjusting to adulthood. Our culture is built upon our MVP foundation:
Mission: Champion Indiana’s future by protecting children and strengthening families with compassion and determination.
Vision: Every child in Indiana thrives in a safe, loving, forever home.
Purpose: Ignite hope. Cultivate joy.
Salary:
The salary for this position traditionally starts at $47,320 per year but may be commensurate with education.
Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
The essential functions of this role are:
- Edit and update requisitions, ensuring chart fields are correct and shipping information is correct in Peoplesoft Financials.
- Contact requesters for clarification if needed.
- Route edited requisitions to lead buyers for the Purchasing Manager's approval.
- Assist requesters with entries and guide them through the entry process via phone
- Manage purchase order files, following up to confirm delivery invoices were obtained.
- Process invoices.
- Monitor purchase orders throughout the payment process.
- Close purchase orders when payments are completed.
- Troubleshoot issues with delivery, items, etc.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Extensive knowledge of purchasing methods, procedures, laws, and regulations establishes by the state and agency.
- Knowledge of bookkeeping principles and practices related to the maintenance of accurate and systematic purchasing records.
- Extensive knowledge of PeopleSoft Procurement and Purchasing modules, with knowledge of PeopleSoft Accounts Payable Module.
- Ability to prepare report and maintain accurate statements of inventory, contractual agreements, and related Financial Statements.
- Ability to initiate correspondence for purchasing processes; to establish agency goals.
- Ability to prepare and interpret simple specifications and to analyze bids
- Effectively communicate with different state agencies, external and internal customers, and different vendors.
- Ability to develop effective relationships with vendors and contract service professionals.
- Ability to discover, reconcile and report discrepancies in purchasing agreements and accounts.
- Ability to perform all functions in a timely manner.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contributions
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 in election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
