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Purchasing Administrator

Date Posted:  Jul 10, 2024
Requisition ID:  446126

Indianapolis, IN, US, 46204


Work for Indiana


Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.


At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.


About the Indiana Department of Natural Resources:

The Indiana Department of Natural Resources protects, enhances, preserves, and wisely uses natural, cultural, and recreational resources for the benefit of Indiana's citizens through professional leadership, management, and education.


Role Overview

As the Purchasing Administrator, you will be responsible for performing administrative work with a high level of responsibility and is expected to develop into a subject matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. As the Purchasing Administrator, you will have the ability to handle sensitive issues dealing with agency personnel and vendors, supporting the decisions of upper management. In this role, you will serve to coordinate and execute State procurement functions in accordance with the Indiana Code, Procurement Division, and the State of Indiana's Professional Services Contract Manual as well as in accordance with all other legal and regulatory requirements.


Salary Statement

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.


A Day in the Life:

​The essential functions of this role are as follows: 

  • Interpret and clarify the procurement practices and procedures for supplier, agency field personnel, and other interested parties, apprising them of the various requirements in state procurement activities.
  • Manage all Procurement related customer inquiries to ensure proper procurement procedures and budget policies are followed.
  • Perform appropriate research to understand the characteristics and specifications of the product or service included on the procurement request.
  • Create and monitor requisition and purchase order status to ensure they are approved, completed, and provided to the original requester in a timely manner.
  • Determine the appropriate procurement method and obtain supplier pricing or quotes when applicable to determine the lowest and/or best supplier based on available funds and priority of purchases.
  • Answer routine and sensitive inquiries from suppliers, employees, the general public, and government officials.
  • Assist in unliquidated requisition and purchase order close-out processes, when needed.
  • General knowledge and ability to interpret and apply state and federal rules and regulations relating to procurement.
  • Ability to effectively communicate and maintain good working relationships with suppliers, coworkers, and other state employees/officials through courtesy, objectivity, and fairness.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.​ 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • High School Diploma or High School Equivalency Diploma (HSE).
  • Willingness to learn the purchasing systems, methods, procedures, laws, and regulations established by the state and agency.
  • Organizational skills and practices related to the maintenance of accurate and systematic
  • purchasing records.
  • Ability to work independently and correctly relay information pertinent to the purchasing process.
  • Prepare and interpret simple specifications and analyze responding quotes. 
  • Ability to effectively communicate, both orally and writing with state agencies, external and internal customers, and suppliers.
  • Ability to develop effective relationships with suppliers and contract service professionals. 
  • Ability to discover, reconcile, and report discrepancies in purchasing methods, processes, and documents.
  • Ability to perform all functions in a timely manner. 

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws. 


If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].


The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis