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Purchasing Administrator - DNR

Date Posted:  Nov 23, 2022
Requisition ID:  415103

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the DNR Administrative Management Division:


The Admistrative Management division of DNR is located in Indianapolis and serves the needs of multiple parks, nurseries, resevoirs, recreation areas, and forests.  Departments include: Accounting, Assest Managment, Audit, Budget, Customer Service, Engineering, Finance and Payroll, Human Resources and Performance Managements, Management Information Systems, Purchasing, Safety, and Strategic Planning.


Role Overview:


The Purchasing Administrator is a subject-matter expert in the procurement of various commodities and services in a cost-effective manner and on a timely basis. You will handle sensitive issues when dealing with agency personnel and vendors, supporting the decisions of upper management. You will coordinate and execute State procurement functions in accordance with Indiana Code.


To be a certified buyer for the State, you must take the Indiana Delegation of Purchasing Authority Program (DPAP) classes and pass the DPAP test within four week of date of hire.  The training is conducted by the Indiana Department of Administration.


A Day in the Life:


The essential functions of this role are as follows: 

  • Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts. 
  • Assist with the reconciliation of purchasing data utilizing procurement systems. 
  • Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues. 
  • Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase. 
  • Negotiate leases, contracts, and service agreements. 
  • Negotiate, execute, and administer contracts, QPA Agreements and amendments. 
  • Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies. 
  • Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued. 
  • Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.   


The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:


You must meet the following requirements to be considered for employment: 

  • Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.  
  • Ability to analyze contractual documents, and reports.  
  • Ability to prepare and interpret financial statements and reports.  
  • Ability to apply program requirements into working procedures and priorities. 
  • Considerable knowledge of state procurement policies and methods. 
  • Extensive knowledge of Federal and State procurement rules, regulations, and procedures. 
  • Ability to write specifications and/or prepare contracts for products, services, or equipment. 
  • Working knowledge of computer software systems utilized for procurement and automated accounting procedures. 
  • Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.   
  • Ability to ensure concise and informative reports from technical data and records.  
  • The ability to research and develop new vendor resources. 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
    • Combined 180 hours of paid vacation, personal, and sick leave time off
    • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access




This position traditionally starts at an annual salary of $53,222.  Salary for this position may be commensurate with education and job experience.


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis