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Public Asst Program Director

Date Posted:  Jun 23, 2022
Requisition ID:  349783

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


About the Indiana Department of Homeland Security:

The Indiana Department of Homeland Security (IDHS) leads Indiana's emergency planning and operations, first responder training and fire and building safety. The Indiana State Fire Marshal leads the Division of Fire and Building Safety (within IDHS), which oversees the enforcement of building codes and includes a fire investigations unit. The agency certifies and trains thousands of first responders and also hosts state-level exercises each year. IDHS also supports the state Emergency Operations Center (EOC), which leads response and coordination efforts for large-magnitude incidents.



This position traditionally starts at $35,568 per year and may be commensurate with education and work experience. 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Job:

The Public Assistance (PA) Program Director carries out duties and responsibilities identified in the Indiana Code and CFR 44 and FEMA Policy pertaining to the Public Assistance Program.  Administer the Public Assistance Program to include tracking  Disaster   Financial Spreadsheet, PA Quarterly Progress Reports, Project Inspection, Project Closeout, Disaster Closeout, State PA Administration Cost Request and State Grantee Administration Cost Report/Documentation and technical Assistance for the Applicant.

A Day in the Life:

The essential functions of this role are as follows: 

  • Review and update the State Administrative Plan for Public Assistance every year and then write addendum when a disaster declaration is declared. This plan must be submitted to yearly in a timely manner to FEMA for approval. 
  • Monitor federal guidance and directives from USDHS/FEMA that may impact the Public Assistance Program and Response & Recovery issues in this state and implement where appropriate.
  • Establish a working relationship with Federal, State and Local authorities for daily operations, promote awareness and participation in the public assistance programas and during disasters and/or emergencies. 
  • Create, provide and oversee  training and exercise programs for IDHS staff, local EMA Staff and other governmental entities on Public Assistance Program issues.
  • Assist IDHS Training Department by instructing courses for PEM to IDHS staff, local EMAs and other emergency personnel in need of training.
  • During an emergency/disaster the PA Program Director assists and directs staff in gathering damage assessments resulting from the incident; serves as the State Public Assistance Program Officer and works closely with the FEMA staff at the State/Federal Joint Field Office; Implements and oversees Applicant Briefings after a Presidential Disaster/Emergency Declaration and implements, supervises; administers the Disaster Financial Worksheet and the Applicant Payment Process; Liaison between the PA Applicants and FEMA. 
  • During disaster events construct and tract damages and cost to repair to each state and county individually and their entities on spreadsheets and maps showing an overall view of extent of disaster to the State. These documents will be used by upper management and the Governor of Indiana to request FEMA assistance. 
  • Responsible for scheduling teams to participate during the Joint Preliminary Damage Assessment with FEMA. Participate as the State Team Field Lead. Teams must be tracked and accountied for; must be available to assist with any questions or needs which may arise for those out in the field. 
  • Prepare and maintain budget for state management costs for each active disaster. Oversee and approve management costs to be reimbursed back to the state through FEMA funding. 
  • Maintain and improve upon, the process of reviewing Public Assistance applications, project worksheets for completeness and preparing them for approval by FEMA for final reimbursements.
  • Maintain and improve upon, the administration process for the federally  funded Public Assistance Program; Supervise and monitor financial draw downs and monitoring project progress reports; Obtain proper documentation to monitor disaster  projects and initiate disaster close out activities.
  • Provide guidance to state agencies and local communities, to include general regulatory guidance, grant application preparation assistance, planning assistance, grant management assistance.
  • Assists the Recovery programs fielding general calls for information, conducting preliminary damage assessments and gathering damage/impact information needed for a disaster declaration request.
  • Supervise, monitor and assign duties to staff in regards to the PA program; track and approve staff's working hours. 


The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

  • Specialized knowledge of planning techniques and procedures;
  • Specialized knowledge of urban planning, transportation planning and state and local economic and industrial development;
  • Working knowledge of emergency disaster, emergency cause and effect and procedures and methodology to minimize adverse effects;
  • Ability to use the techniques of fact-finding and analysis to interpret statistical information and trends concerning the physical, social and economic aspects of population centers;
  • Ability to explain the programs and secure cooperation between local, state and federal government and private executives;
  • Ability to communicate effectively, both orally and in writing and through structured media;
  • Ability to develop plans and feasible techniques and methods to achieve plan solutions;
  • Ability to comprehend and interpret federal and state laws, guidelines and regulations relative to disaster planning and operations.
  • Position requires travel to scheduled exercise sites to act as facilitator, controller or evaluator.

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave; 
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access;


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis