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Contract Compliance Manager

Date Posted:  Aug 5, 2022
Requisition ID:  352066
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

 

About the Indiana Department of Administration (IDOA)
IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs. 

 

Salary:

Salary for this position is $37,778 and is commensurate with education and experience.

About the Job:

The Contract Compliance Manager supports the Division of Supplier Diversity’s mission by providing assistance to the Indiana state purchasing and contracting community in its efforts to provide equal opportunity in state contracting. The Contract Compliance Specialist ensures progress towards attaining the annual participation goals set by the Governor's Commission on Supplier Diversity.

A Day in the Life:

Essential Duties/Responsibilities:
• Review contract specifications to ensure that they are in compliance as it relates to Minority Business Enterprises, Women’s Business Enterprises and Indiana Veteran Owned Small Business Enterprises (MBE/WBE/IVOSB) participation.
• Assist state agencies and vendors with identification of qualified, certified MBE/WBE/IVOSB firms to fill contracting needs.
• Review proposals to evaluate proposed MBE/WBE/IVOSB utilization.
• Monitor subcontractor commitments to ensure that MBE/WBE/IVOSB goals are being met.
• Analyze payment submissions in electronic payment system in order to determine program compliance.
• Prepare necessary reports to document findings of fact and make recommendations.
• Recommend solutions to bring noncompliant contractors into compliance.
• Recommend sanctions when compliance is not met.
• Communicate directly with internal and external clients via telephone, email and in person regarding MBE/WBE/IVOSB requirements.
• Prepare files and contracts for audit.
• Prepare correspondence to applicants regarding compliance information.
• Present findings and recommendations to the MBE/WBE/IVOSB Compliance Review Committee and participate in Committee decision making.
• Monitor various compliance resource emails and respond accordingly.
• Participate in pre-proposal meetings and discuss MBE/WBE/IVOSB program requirements with contracting agencies, primary contractors and subcontractors.
• Produce required MBE/WBE/IVOSB utilization reports on a weekly or monthly basis, as required.
• Follow-up on MBE/WBE/IVOSB subcontractor requirements and agreements and file all the documentation accordingly.
• Compile and analyze compliance data with the help of electronic payment system, creating reports and presentations, which analyze state's MBE/WBE/IVOSB utilization.
• Collect the MBE/WBE/IVOSB subcontractor agreements and ensure that all the concerned parties are aware of where to house them.
• Serve as the subject matter expert for the state's MBE/WBE/IVOSB subcontractor reporting system. This includes troubleshoot/facilitate, modifications/releases, development of training materials to meet the state's     contracting requirements.
• Provide timely reports to the managers in order to take appropriate actions when the contractual requirements are
 • Monitor MBE/WBE/IVOSB subcontractor commitments to ensure goals are met through analysts of compliance audits.
• Help communicate with the primary contractors and MBE/WBE/IVOSB subcontractors about compliance matters.
• Support/resolve inquiries from internal and external parties on the state's subcontractor reporting system.
• Be aware of formal escalation process of non-compliance in the state's subcontractor reporting tool.
• Create monthly utilization reports, which involves validation of numbers, corrections, identification of improvements/declines in percentages and further analysis as needed to identify future areas to improve supplier diversity spend and the accuracy of the numbers being reported.
• Ad Hoc reporting for senior management and external legislative and organization request for diversity spend analysis.
• Track and report MBE/WBE/IVOSB spend from different agencies to ensure the information provided mirror one another.
 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 
• Bachelor's Degree in Finance, Accounting or similar field; Procurement, Supply Chain Management or related areas preferred. Minimum 6 years government and/or related experience in lieu of bachelor’s degree.
• Previous experience with Microsoft Office software suite (Outlook, Excel, Word, Access, PowerPoint).
• Three (2) to five (4) years of experience in a finance, accounting or similar field.
• Proven excellent oral and written communication skills in English.
• Ability to review and interpret complex business and legal documents.
• Ability to understand and apply applicable laws and regulations.
• Proven ability to reach detailed, logical conclusions utilizing critical thinking strategies.
• Proven ability to provide deliverables and to meet established deadlines.
• Initiative, self-motivation, and the ability to execute assignments and projects with minimal or general direction provided.
• Creativity & willingness to think outside the box.
• Innovation & drive for continuous improvement.
• Strong judgment, intellectual, cognitive and self-management skills.
• Strong team player orientation, initiative, self-motivation and works well with minimal supervision.
• General knowledge of supplier diversity, supply chain procurement practices, policies and procedures.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave; 
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access;

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis