Program Coordinator
Indianapolis, IN, US, 46204
The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Interim Chief Administrative Officer Aaron Hood, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.
Salary: The salary for this position traditionally starts at $65,000 but may be commensurate with education and/or experience.
To Apply: Please apply by July 8, 2026
About the Job:
The Program Coordinator supports the planning, implementation, and daily operations of behavioral health programs within the Office of Behavioral Health. This position combines programmatic development and implementation with administrative coordination responsibilities, ensuring that program activities, documentation, scheduling, communications, and operational processes run efficiently and office initiatives are supported. The Program Coordinator works closely with internal staff, community partners, and trial courts to advance behavioral health initiatives and support the overall functioning of the office.
A Day in the Life:
Program Development & Administration
- Assist in the development and implementation of programmatic initiatives of the Office of Behavioral Health.
- Build and sustain resources and tools at the intersection of behavioral health and the justice system.
- Support strategic planning activities, program evaluations, and needs assessments.
- Track program milestones, deliverables, and deadlines; maintain organized documentation.
- Prepare program materials, reports, presentations, and summaries for internal and external stakeholders.
Stakeholder Engagement
- Serve as a liaison between the Office of Behavioral Health, community partners, service providers, and other state/local entities.
- Field inquiries and provide appropriate guidance on matters of behavioral health and the justice system to judicial officers, court staff, and other justice system stakeholders.
- Deliver education on the Office of Behavioral Health’s initiatives and priorities to justice system and behavioral health professionals.
- Facilitate stakeholder meetings, trainings, webinars, and outreach events.
Administrative Coordination
- Manage calendars, schedule meetings, and coordinate logistics for program staff, committees, and workgroups.
- Prepare meeting agendas, take minutes, and ensure follow-up on action items.
- Serve as the primary point of contact for Office inquiries, routing information to appropriate staff.
- Maintain office systems such as filing, recordkeeping, supply management, and shared drives.
- Draft and proofread correspondence, memos, and official communications.
Compliance & Reporting
- Monitor and apply for applicable funding opportunities to support office initiatives.
- Monitor adherence to federal, state, and agency policies, regulations, and funding requirements.
- Compile and analyze program data for required reports, audits, and performance measures.
- Support quality assurance processes and continuous improvement initiatives.
Financial & Contract Support
- Monitor invoices, maintain financial documentation, and support budget tracking activities.
- Ensure program spending aligns with funding requirements and allowable cost guidelines.
Data & Evaluation
- Collect, organize, and maintain program data in databases or tracking systems.
- Support the creation of dashboards, metrics, and evaluation tools to measure program outcomes.
- Provide meaningful data summaries and recommendations for program improvements.
What You'll Need for Success:
Integrity
- Exercise discretion in handling confidential information and materials
- Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict
Professionalism
- Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace
- Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration
Adaptability and Flexibility
- Willingness to take on additional duties as assigned
- Ability to adapt to changing priorities and initiatives
Attention to Detail
- Research, coordinate, and track work to ensure all projects are completed correctly in a timely manner.
Communication
- Communicate information accurately, clearly, and confidently in both verbal and written correspondence.
- Build rapport with internal staff as well as external community staff to ensure smooth operation.
Critical Thinking
- Objectively evaluate relevant information and develop recommendations to solve problems and think critically.
Customer Service
- Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues/problems raised.
- Successfully diffuse elevated conversations and manage conflict resolution.
Organization
- Prepare and maintain complex and confidential records in an automated system to work on numerous cases simultaneously.
Technology and Tool Usage
- Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems.
Time Management
- Manage time and multiple assignments with conflicting priorities and changing timelines to meet dead-lines.
Benefits package for full-time employees:
The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
- Wellness program (offers a premium discount for the medical plan and gift cards);
- Health savings account, which includes bi-weekly state contribution;
- Deferred compensation 457B account (similar to 401k plan) with employer match;
- Two (2) fully funded pension plan options;
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave;
- Up to 15 hours of paid community service leave;
- Combined 180 hours of paid vacation, personal, and sick leave time off;
- 12 paid holidays, 14 on election years;
- Group life insurance;
- Employee assistance program that allows for covered behavioral health visits;
- Qualified employer for the Public Service Loan Forgiveness Program;
- Free Parking for most positions;
- Free LinkedIn Learning access
- Hybrid Option for eligible employees/positions
Equal Employment Opportunity:
The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.
If you are a qualified individual with a disability and will need reasonable accommodation to assist you in applying for the position or performing the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.
Nearest Major Market: Indianapolis
