Program Coordinator
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Labor (IDOL):
The goal of the Indiana Department of Labor is to ensure that by working in Indiana, you have a safe and healthy place to work and that you can go home each night to your family. You have our commitment that as an agency, we are focused on making Indiana safer and more productive, and we are engaged with the business community as well as Indiana’s labor force.
Role Overview:
As a Program Coordinator, you will serve within the Indiana Department of Labor’s (IDOL) Quality Metrics and Statistics (QMS) Division. Responsible for the comprehensive collection and distribution of reliable work-related injury and illness and fatality data in order to comply with Bureau of Labor Statistics (BLS) and state/federal and Occupational Safety & Health Administration (OSHA) requirements. These data are primarily collected through the Survey of Occupational Injuries & Illnesses (SOII) and the Census of Fatal Occupational Injuries (CFOI) and are used extensively by both public and private entities as a tool for analysis and prevention of workplace injury and illnesses.
Salary Statement:
The salary for this position traditionally starts at $34,216.00 but may be commensurate with education or work experience.
Short Description
About the Job:
As a Program Coordinator, you will serve within the Indiana Department of Labor’s (IDOL) Quality Metrics and Statistics (QMS) Division. Responsible for the comprehensive collection and distribution of reliable work-related injury and illness and fatality data in order to comply with Bureau of Labor Statistics (BLS) and state/federal and Occupational Safety & Health Administration (OSHA) requirements. These data are primarily collected through the Survey of Occupational Injuries & Illnesses (SOII) and the Census of Fatal Occupational Injuries (CFOI) and are used extensively by both public and private entities as a tool for analysis and prevention of workplace injury and illnesses.
About the Indiana Department of Labor (IDOL):
The goal of the Indiana Department of Labor is to ensure that by working in Indiana, you have a safe and healthy place to work and that you can go home each night to your family. You have our commitment that as an agency, we are focused on making Indiana safer and more productive, and we are engaged with the business community as well as Indiana’s labor force.
A Day in the Life:
The essential functions of this role are as follows:
- Collect and enter data including but not limited to the Bureau of Labor Statistics Survey of Occupation Injury and Illness and Census of Fatal Occupational Injuries.
- Communicate daily with Indiana businesses by phone, fax, e-mail and mail regarding the data collection of federal programs.
- Research and update data errors and/or data quality issues with businesses regarding data collection.
- Research and update mailing address for federal survey notices and or post-office mail returns.
- Work with QMS Director to promptly respond to all internal and external requests for data.
- Assist with administrative and other related duties for the wage and hour and youth employment divisions as needed.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Excellent attention to detail.
- Ability to perform basic mathematical calculations.
- Ability to collect, research, and analyze data received for accuracy.
- Ability to assist employers, employees, and the general public on the phone and or email.
- Professional oral and written communication skills.
- Ability to maintain strict confidentiality and work with sensitive documents and information without divulging information to internal or external parties.
- Ability to manage multiple projects and/or inquiries simultaneously.
- Ability to work as both an individual and in a team environment towards a common deadline, and to adapt to changing responsibilities accordingly.
- Ability to adhere to timeliness standards as set by the Bureau of Labor Statistics, Indiana Department of Labor, and federal OSHA.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Ability to utilize and learn computer software such as MS Office programs and agency specific programs.
- Knowledge of OSHA recordkeeping requirements is a plus but not required.
- Knowledge of medical coding and terminology is a plus but not required.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Personal Work Relationships:
Physical Effort:
Working Conditions:
Competencies
- Communicating Effectively
- Driving for Results
- Critical Thinking
- Prioritizing and Organizing Work
- Acting with Integrity
- Attentive Listening
- Following Policies and Procedures
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
