A Day in the Life:

The essential functions of this role are as follows:

• Supervise and lead a team of purchasing administrators in an agency delegated purchasing authority by IDOA , providing guidance, training, and support as needed.
• Oversee the procurement process, adhering to all Department of Administration and State of Indiana policies, procedures, and guidelines,  from requisition to delivery, ensuring timely and cost-effective purchasing of goods and services. 
• Develop and maintain relationships with vendors and suppliers, negotiateing contracts, pricing, and terms to optimize value.
• Monitor inventory levels and coordinate with various departments to ensure adequate stock levels while minimizing excess inventory.
• Review purchase orders and contracts for accuracy and compliance with company state policies and regulatory requirements.
• Analyze purchasing data and trends to identify opportunities for cost savings and process improvements.
• Maintain accurate records of purchases, contracts, and vendor communications, ensuring documentation is up-to-date and easily accessible.
• Handle any escalated issues or concerns related to purchasing administration, resolving conflicts and ensuring prompt resolution.
• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development. 
• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.  

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. 

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Broad knowledge in contracting, requisitions and purchasing/procurement, accounting, business administration, fiscal management, or related experience. 
• Broad knowledge of state and federal procurement laws, rules, procedures, practices, and forms. 
• Extensive knowledge specific to overseeing and managing contracts. 
• Effective communication skills. 
• Broad knowledge and advanced proficiency with E-Procurement management system and ability to use the Microsoft Suite software. 
• Expertise with general project management including financial management, and conflict management. 
• Ability to negotiate contracts and bids. 
• Inter-personal relationship skills are a must, and strong communicators with positive attitudes will be most successful in the established work environment. 
• Ability to maintain confidentiality. 
• Eligible to be bonded and ability to accurately handle financial documents. 
• Related certifications and coursework may be considered for education or experience.

A degree is not required.  However, at least 10 years, of experience, applying the outlined knowledge, skills, and abilities in a similar role may be considered.  At least one year of experience must be supervisory.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports: