Procurement Consultant
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Administration Procurement Team:
The IDOA Procurement Team supports and oversees the sourcing and purchasing of commodities and professional services for all Indiana Executive Branch Agencies. We also provide support for the state travel program, credit card purchases, purchase order review and approval, and technical support of PeopleSoft modules related to purchasing and contracting. Though our work is behind the scenes, our results are in the public eye and critical to enabling agencies to accomplish their missions and goals.
Role Overview:
The Procurement Consultant focuses on relationship management and solicits goods and services. You will coordinate all stages of complex sourcing events for multiple executive branch agencies. Critical thinking skills, creativity, organizational skills, and the ability to recognize potential risks are required since you will partner with agencies to find the most innovative and most cost-effective solutions for the State. The ideal candidates will be collaborative, project-focused, and able to learn quickly, manage changing priorities, and work independently with a variety of stakeholders.
Salary:
This position traditionally starts at an annual salary of $67,314 but may be commensurate with education and job experience.
Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
Responsibilities include:
- Support and provide oversight for all purchasing and sourcing of commodities and professional services at Executive Branch Agencies.
- Provide support for travel, credit card purchases, PO review/approval, and related PeopleSoft modules.
- Source, negotiate, and manage all statewide contracts benefiting multiple state entities.
- Provide direction, guidance, and assistance to agency staff, vendors, and other stakeholders related to procurement.
- Resolve problems related to the administration of contracts.
- Analyze information, prepare a response, and take any necessary action with the vendor, agency, or employee.
- Serve as liaison between vendors, the agency, and employees.
- Maintain vendor contacts to investigate discrepancies, exchange information, and resolve issues.
- Troubleshoot problems related to procurement, including system issues or discrepancies.
- Provide input on solutions and suggestions for improvements to the administration and execution of contract management, procurement, and supplier performance.
- Create and interpret complex quantitative and qualitative analyses from hypotheses to synthesis, planning and implementation, and conclusion.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
The ideal candidate in this role should minimally have either:
- a Master’s Degree and 1+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or
- a Bachelor’s Degree and 3+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or
- an Associate’s Degree and 5+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or
- at least 7+ years of experience applying the below outlined knowledge, skills, and abilities in a similar role.
Related certifications and coursework may be considered for education or experience.
- Advanced knowledge of the principles of complicated contract management and negotiation is required.
- Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.
- Ability to draft complex contracts for commodities and services with limited assistance.
- Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
- Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.
- Ability to work independently, anticipate problems, and initiate corrective action.
- Ability to effectively plan and organize the work of the section.
- Ability to delegate work, set clear direction, and manage workflow.
- Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Difficulty of Work:
The work is broad in scope but highly detailed. This position utilizes numerous complex guidelines including laws, statutes, rules, policies, and contracts in performing a variety of procurement functions. The Procurement Consultants must utilize sound judgement in interpreting and applying guidelines to procurement related situations. Employee's work has a significant fiscal impact on the agency and State as a whole.
Responsibility:
The Procurement Consultant works independently with general objectives and boundaries. Oversees the application of contracts. Employee is responsible for procurement administration at the employee level carrying out a wide variety of technical and functional duties related to the day-to-day management of employee benefit administration. Supervision is minimal with work being reviewed for overall compliance with policy.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contributions
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 in election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
