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Procurement Agent

Date Posted:  Oct 14, 2021
Requisition ID:  271964

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Indiana Department of Health (IDOH):  
The Indiana Department of Health’s mission is to promote and provide essential public health services for a healthier and safer state.


Salary Information:
This position traditionally starts at an annual salary of $37,778.00 but may be commensurate with job experience.

About the Job:

The Accountant processes requests for in and out of state travel  in accordance with policies and procedures established by the Indiana Department of Administration, State Board of Accounts, and Auditor's office.  You will make reservations for travelers, provides customer service by answering and resolving traveler questions and concerns, and processes travel vouchers for reimbursement.


A Day in the Life:

The essential functions of this role are as follows: 

  • Audit and process Travel Vocuhers for in state and out of state travel.Must keep travel reimbursements up-to-date even if that requires you requesting assistance from other finance staff. If assistance is required you must inform the chain of command so they can ask for assistance when needed.
  • Complete AP ENCOMPASS process including preparation of payments, post payments, create pay cycle, create disk, prepare payment paperwork, and forward to the Auditor of State.  
  • Investigate all budget checking errors found in ENCOMPASS AP batch budget check process.
  • Provide agency travel training to new employees.
  • Ensure travel arrangements are made for ISDH employees for out of state working with IDOA travel guidelines, policies and procedures.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

  • Must posses great customer service skills and be a critical thinker.
  • Extensive functional knowledge of ENCOMPASS Financials AP module.
  • Specialized knowledge of the theories, principles and practices of payables.
  • General knowledge of in state and out of travel policies and procedures.
  • Specialized knowledge of statutes and codes, policies , and procedures .
  • Working knowledge of agency organization and function and purpose.
  • Ability to analyze complex payables problems.
  • Ability to maintain travel inbox request and respond in a timely manner.
  • Ability to assist in the development of payables accounting methods and procedures to meet agency needs.
  • Ability to reconcile payables discrepancies.
  • Ability to manage personal workload and work independently.
  • Ability to develop effective work relationships.
  • Ability to communicate effectively orally and in writing by working with Agencies, Program Areas and outside vendors resolving issues.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis