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Policy Consultant

Date Posted:  Sep 10, 2019
Requisition ID:  16208
Location: 

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

About the Job:

The purpose of this position is to support OECOSL (Office of Early Childhood and Out of School Learning) goals and objectives in meeting its federal requirements around the Child Care and Development Fund (CCDF) Policies and Procedures, State School Age Child Care (SACC) and Center Agreements.  This position will contribute to OECOSL in its administration of the CCDF program by providing leadership and support to other State staff and contract staff as it relates to CCDF, the monitoring and policy development related to family eligibility for CCDF contractors.

Summary/Objective:

This position functions as a CCDF Policy Consultant.  The purpose of this position is to support OECOSL goals and objectives in meeting its federal requirements around Child Care and Development Fund (CCDF) Policies and Procedures, State School Age Child Care (SACC) and Center Agreements.  This position will contribute to OECOSL in its administration of the CCDF program by providing leadership and support to other State staff and contract staff as it relates to CCDF, the monitoring and policy development related to family eligibility for CCDF contractors.

Essential Job Responsibilities:

The essential functions of this role are as follows: 

  • Develops and writes policy documents, including manuals, draft rules, state forms, other forms, and letters in conjunction with CCDF Policy Manager, that relate to CCDF family and provider eligibility.
  • Review and analyze federal policy and guidance to assist in State policy develpoment as well as policy guidance to local Intake agents
  • Provides analysis on policies for local staff and contractors in order to resolve complex issues that arise at a client and systemic level
  • Recommends strategies for improving CCDF compliance, including assessment of training needs and operational strategies.
  • Assist in the development and delivery of training as it relates to CCDF.
  • Assist in the delivery of training as it relates to SACC and Agreement Centers.
  • Decision making authority when problems arise in the determination of any repayments to programs for CCDF.
  • Oversight for the policies, procedures, and budgets for the OECOSL CCDF Intake Agents in Regions 2B, 3 and 5A which account for more than $10,000,000.00.
  • Oversight and point of contact for software issues related to the Automated Intake System (AIS), and EPPIC utlized for CCDF vouchers.  This includes ongoing determination of software funtioniality to ensure it aligns with program policies, rules and laws.
  • Writing of business rules and requirments in order to ensure effective communication with OECOSL stakholders and software developers
  • Write and oversee the implimentation of program manuals in accordance with CCDBG laws and regulations.
  • Research CCDF polices and procedures in surrounding states and makes recommendations for change to OECOSL leadership, to ensure effective implimentation of the CCDF program in Indiana. 
  • Research, write and update policies for the CCDF voucher program.
  • Act as the first point of contact for questions relating to the CCDF program and problem solving for providers, families, contractors and other stakholders in Regions 2B, 3 and 5A. There are 59 contracted employees in these regions.
  • Analyze policies, laws and guidelines as it relates to parent eligabilty for the CCDF program to give guidance during hearings and appeals.
  • Train and oversee the contracted agents that determine parent and provider eligibiity for the CCDF program and ensures that those agents are working within the guidlines of the law. 
  • Provider leadership and oversight to 59 contracted staff.
  • Receive and respond to correspondence from local and state officials as it relates to policies around the CCDF.
  • Respond appropriately to inadequate CCDF service delivery, including formal corrective action, if necessary.
  • Coordination with FSSA Compliance in investigations and testifying, when necessary

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

Preferred Experience:

Bachelor’s degree preferred but an associates degree with relevant expereince will be considered.

Requirements:
  • Experince managing a small team and/or contracted agents
  • Broad knowledge of the State and Federal laws, statutes, rules, and regulations, which address services to individuals eligible for CCDF.
  • Indepth knowledge of OECOSL data systems.
  • Indepth knowledge of OECOSL policies.
  • Ability to plan, develop, and implement effective working relationships with other persons and organizations of various types.
  • Ability to present effectively, orally and in writing, aspects of OECOSL Services.
  • Excellent attention to detail
  • Excellent problem-solving skills
  • Ability to maintain confidential information
  • Well-organized
  • Ability to provide excellent, professional customer service
  • Ability to work well in a team environment, as well as individually
  • Ability to analyze data and effectively utilize it to support OECOSL vision, goals, and objectives
  • Ability to utilize problem-solving strategies to manage issues that arise in the office
  • Ability to develop and implement procedures after issues are resolved to avoid the same issues from reoccurring
  • Ability to operate general office equipment such as a computer, copier, fax, printer, and telephone
Supervisory Responsibilities/Direct Reports:
This role does not provide direct supervision to direct reports.

Hire Salary:   The annual minimum starting salary for this position is $ 33,748.00.

 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Four (4) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers eligibility into a discounted medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave
  • Free Downtown Parking for Campus employees. 

If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis