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PeopleSoft Financials Procurement Agent

Date Posted:  Sep 19, 2022
Requisition ID:  397423

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana Office of Technology (IOT):


The Indiana Office of Technology provides cost-effective, secure, consistent, reliable enterprise-technology services to our partner agencies so that they can better serve our mutual customer, the Hoosier taxpayer. IOT will also act as the technology and solution enabler for the State, helping its partner agencies achieve business objectives and innovation.

Role Overview:


The PeopleSoft Financials Procurement Agent initiates relationships with suppliers to provide guidance on doing business with the State of Indiana and IOT.  You will evaluate vendor quotes for completeness, accuracy, and alignment with procurement standards.  This includes resolving procurement and purchase order issues that arise.  You will coordinate with appropriate state offices to ensure compliance with regulations.


A Day in the Life:


The essential functions of this role are as follows: 

  • Prepare, examine, and analyze accounting records financial reports to assess compliance with procedural standards. 
  • Analyze business operations, trends, costs, revenues, financial commitments, and obligations to project future revenues and expenses or to provide advice.
  • Maintain or examine the records of government agencies. 
  • Advise the appointing authority, controller, and/or supervisor of the status of all accounts. 
  • Develop policies and procedures for general accounting and bookkeeping. 
  • Reconcile complex discrepancies between accounts and notifies the appropriate department or supervisor of errors.
  • Oversee usage of the computerized accounting system. 
  • Establish work methods and control measures for accounting/bookkeeping functions. 
  • Certify the accuracy of the agency’s financial records and accounts. 
  • Control the flow of appropriated funds.
  • Prepare and review reports for grant reconciliation for grant funded accounts. 
  • Serve as liaison between agency and the federal government or other funding source for assigned account.
  • Direct program staff in accounting matters relating to specific program funding and the preparation of agency or program area budget requests. 
  • Assist the controller with analyzing or preparing budgets, and prepare periodic reports that compare budgeted costs to actual costs.  


The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:


This person must have the following requirements to be considered for employment: 

  • Extensive knowledge of the theories, principles, and practices of public accounting. 
  • Extensive knowledge of federal and state laws, policies, and procedures as they pertain to accounting and bookkeeping. 
  • Extensive knowledge of agency organization, function, and purpose. 
  • Extensive knowledge of automated accounting systems. 
  • Ability to lead budget preparations. 
  • Ability to direct the preparation and interpretation of complex financial statements and reports. 
  • Ability to analyze and solve complex accounting problems. 
  • Ability to develop new, or modify existing, accounting procedures and methods. 
  • Effectively communicate, both orally and in writing. 

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.


Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
    • Combined 180 hours of paid vacation, personal, and sick leave time off
    • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access




This position traditionally starts at an annual salary of $37,778.  Salary for this position may be commensurate with education and job experience.


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis