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Orders and Opinions Specialist

Date Posted:  Nov 21, 2022
Requisition ID:  415639
Location: 

Indianapolis, IN, US, 46204

 

About the Indiana Supreme Court- Office of Judicial Administration (OJA): 

 

The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Justin P. Forkner, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court. 

 

Salary: The salary for this position traditionally starts at $40,000 but may be commensurate with education and/or experience. 

 

To Apply: Please apply by December 5, 2022.

 

About the Job:

 

This position serves as an Orders and Opinions Specialist for the Clerk of the Indiana Appellate Courts, issuing orders and opinions of the Indiana Supreme Court, Court of Appeals, and Tax Court.

A Day in the Life:

 

Processes and distributes the orders and opinions of the courts, notifies the appropriate parties of court orders and opinions, and notifies the public by issuing orders and opinions to members of the media and to publication services such as Westlaw and Lexis. Performs other duties as assigned by the Clerk.  Additional duties include but not limited to:

 

  • Process and distribute orders for Indiana Supreme Court, Court of Appeals, and serve as a backup for Tax Court; date stamp, upload to Odyssey, send to all parties on case, add to docket and case file, and if applicable send request form through SharePoint to post on web site.
  • Process and distribute all opinions for Indiana Supreme Court, Court of Appeals, and Tax Court; enter in Odyssey, send to parties, and trial court judge.
  • Issue orders and opinions to publication services
  • Prepare and distribute weekly Transfer, Rehearing and Memorandum Decision/Not for Publication lists.
  • Maintain a monthly record of all orders and opinions processed.
  • Serve as final reviewer prior to release of opinions and orders; items of concern returned to court for verification.
  • Assist in answering questions, from attorneys and judges.
  • Additional duties as assigned by the Clerk.

What You'll Need for Success:

 

Associates degree in paralegal studies, business or public administration, criminal justice, sociology, or related, and four (4) years as a paralegal, professional experience working in the judicial system, or similar.

 

  • Knowledge of Microsoft Excel, Word, and Outlook, intermediate level
  • Working knowledge, or ability and willingness to learn SharePoint and Odyssey.
  • Ability to learn and adapt to new technologies.
  • Ability to work with little supervision or oversight and to exercise independent judgment in a mature and professional manner.
  • Knowledge of proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, concise, and error-free.
  • Motivated self-starter with the ability to anticipate and meet work needs.
  • Excellent verbal and written communication skills, required.
  • Ability to use tact and diplomacy when dealing with the needs, problems, and/or concerns of other department staff, outside agency personnel, and/or the public
  • Demonstrated ability to follow through on tasks, pay attention to details, and work independently.
  • Ability to manage time and multi-task a multitude of assignments with conflicting priorities and changing timelines.
  • Ability to identify information, materials, and resources needed to complete an assignment.
  • Possess strong problem-solving skills.
  • Ability to work effectively and efficiently under pressure.
  • Proven ability to exercise discretion in handling confidential information and materials in a professional manner.
  • Have and maintain a lifestyle that ensures public confidence in the integrity, competence, impartiality and independence of the judiciary.

 

Must exercise absolute confidentiality; avoid conflicts of interest and the appearance of conflict of interest, abide by the Employee Handbook and Judicial Code of Conduct. Must be willing to submit to a criminal background check.

 

NOTE: This document is intended to describe the general nature and level of work performed. It is not intended to provide an exhaustive list of all duties and responsibilities, nor is it intended to limit the authority of supervisors or managers to assign or direct the activities of employees.

 

The Indiana Supreme Court is committed to a work environment that values employees and promotes their well-being.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana: 

 

The State of Indiana offers a comprehensive benefits package for full-time employees which includes: 

 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans; 
  • Wellness program (offers a premium discount for the medical plan and gift cards); 
  • Health savings account, which includes bi-weekly state contribution; 
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 
  • 150 hours of paid new parent leave; 
  • Up to 7.5 hours of paid community service leave; 
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Group life insurance; 
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions; 
  • Free LinkedIn Learning access 

 

Equal Employment Opportunity: 

 

The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code. 

 

If you are a qualified individual with a disability and will need a reasonable accommodation to assist you in applying for the position or perform the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations. 

 

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis