Office Manager - Fort Harrison Inn
Indianapolis, IN, US, 46216
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
About the State Park Inns:
The Indiana State Park Inns are one of the oldest state parks lodging systems in the country. We proudly operate seven unique and beautiful facilities throughout our great state of Indiana that offer a unique experience for guests to enjoy the sights and sounds of nature and make memories naturally!
Fort Harrison Inn:
Fort Harrison Inn is nestled on a scenic knoll within the serene Fort Harrison State Park in Lawrence, Indiana. The Inn features 28 guest rooms, the Harrison House, the Officer Homes, the Garrison Restaurant, banquet/conference space, and the Fort Golf Resort.
Salary Statement:
The salary for this position traditionally starts at $16.45/hour but may be commensurate with education or work experience.
Role Overview:
Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, supervisory reports on ability, and date of and reason for termination. Compile and type reports from employment records. File employment records. Search employee files and furnish information to authorized persons. In addition, enter employee information into the appropriate time-keeping system and review and submit payroll bi-weekly.
A Day in the Life:
The essential functions of this role are as follows:
- Provide information about the company’s personnel policies, benefits, and procedures to employees or job applicants
- Process, verify, and maintain documentation relating to personnel activities such as staffing, recruitment, training, performance evaluations, and classifications
- Record data for each employee, including such information as addresses, weekly earnings, absences, supervisory reports on performance, and dates of and reasons for terminations
- Process and review employment applications to evaluate the qualifications or eligibility of applicants
- Answer questions regarding salaries, benefits, and other pertinent information
- Examine/audit personnel files to ensure all forms are in the employment file for each employee
- Enter employee information into the time-keeping system and benefit system
- Make sure staff complete enrollment into health insurance, retirement, and other benefits timely
- Review and process payroll getting the General Manager’s final approval and ensuring department managers have approved and signed off on time recordings
The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
What You'll Need for Success:
Requires telephone conversations, use of electronic mail, writing letters and memos,
Requires face-to-face discussions with individuals or teams, contact with others (face-to-face, by telephone, or otherwise), and dealing with unpleasant, angry, or discourteous people, Includes exposure to sounds and noise levels that are distracting or uncomfortable,
Requires making decisions that impact the results of coworkers, clients, or the company, the opportunity to make decisions without supervision,
Requires making decisions that affect other people, the financial resources, and/or the image and reputation of the organization.
Requires being exact or highly accurate, repeating the same physical activities or mental activities over and over.
Requires meeting strict deadlines, working with external customers or the public, and others in a group or team.
Requires coordinating or leading others in accomplishing work activities, and includes responsibility for work outcomes and results.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected].
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Nearest Major Market: Indianapolis
