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NBS Specialist/Interstate Communication Clerk

Date Posted:  Dec 29, 2021
Requisition ID:  279941

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Indiana Department of Health (IDOH):  
The Indiana Department of Health’s mission is to promote and provide essential public health services for a healthier and safer state.


Salary Information:
This position traditionally starts at an annual salary of $25,766.00.  Salary for this position may be commensurate with job experience.

About the Job:

To assist the Sexually Transmitted Disease (STD) Prevention Program with performing essential record keeping of STD case invesigations and laboratory information; as well as processing of high priority records to maintain compliance with the Centers for Disease Control and Prevention (CDC) grant requirements in a fast-paced work environment. This position also serves as the point of contact for Interstate Communication Control Records (ICCR) for the state of Indiana in the reporting and sharing of STD information across state jurisdictions.

A Day in the Life:

​The essential functions of this role are as follows: 

  • Receives incoming faxes and mail related to out of state patient information for reportable STD conditions; processes these data in a timely, confidential manner.
  • Performs data entry for STD morbidity received from other states into the STD Prevention Program surveillance database; appropriately sends STD morbidity to STD districts within the state as needed.
  • Processes and enters syphilis lab results for in-state and out of state patients into the STD Prevention Program surveillance database for communicable disease investigation purposes. 
  • Performs record searches on requested data from other states in the STD Prevention Program surveillance database for their investigation purposes. 
  • Communicates with in-state field staff and out of state ICCR points of contact via phone or email as it pertains to the sharing of protected health information (PHI) for patients with reported STDs 
  • Develops and maintains the ICCR filing system for the STD Prevention team.
  • Performs data reconcialiation on all requests for patient information sent to other states to ensure timely responses on requests for information from Indiana field staff. 
  • Maintains accurate contact information for the ICCR roster, updated by the CDC as needed. 
  • Assists with developing policies and procedures as it relates to the STD Prevention Program's surveillance database and the ICCR duties, as well as assisting with updating current policies and procedures to maintain best practices.
  • Assists the STD Epidemiologist with data quality assurance activities as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

  • Working knowledge of databases used for reporting and storage of PHI as it relates to STDs. 
  • Ability to work in a fast-paced work environment and multitask as needed. 
  • Basic knowledge of agency/program terminology and special regulations. 
  • Ability to learn and comprehend STD case investigations and laboratory information, including (but not limited to): Chlamydia, gonorrhea, and syphilis; in addition to recommneded treatments for all diseases. 
  • Ability to communicate cordially and professionally, either through written or verbal communication.
  • Ability to complete the CDC's federal training for STD Programs, called "Passport to Partner Services". Ability to maintain this knowledge and communicate with others regarding the information learned.
  • Ability to learn and comprehend the use of Research Electronic Data Capture (REDCap) to receive and process record search requests from in-state field staff. 


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis