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Litigation Specialist

Date Posted:  Aug 27, 2022
Requisition ID:  385070

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


About the Professional Licensing Agency 
The Indiana Professional Licensing Agency is seeking an individual to help protect the health and safety of the citizens of Indiana by providing quality, efficient service to all professional licensees, applicants, and the public. The fundamental purpose of this position is to provide administrative support to the board director, the licensing board/commissions, and to directly supervise the customer service representatives’ projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


Salary Information:

The base pay for this position is $25,766.00

About the Job:

The purpose of this position is to oversee the administration of the Boards' probation and litigation files.  The employee will utilize decision-making authority to schedule hearings, prepare the required legal documents, and ensure proper disposition of cases that have been litigated or are currently pending. Incumbent will also be responsible for maintenance of the online litigation portal and upcoming board agendas (including, but not limited to, settlement conferences, appearances, discussion items, and administrative disciplinary hearings). Incumbent will communicate with attorneys, respondents, members of the attorney general's office, professional representatives, and the public.

A Day in the Life:

The essential functions of this role are as follows: 

  • Under the direct supervision of the Board Director or Assistant Board Director, investigates thoroughly the probationer's background, history, and current compliance with probation terms.  Reports findings to supervisor and is prepared to make recommendations on dispositions.  Requires frequent, effective communication and periodic interviews with probationers to determine effectiveness of probation supervision and recommend withdrawal or modification of probation and an order to show cause.  Maintains accurate and up-to-date records in a neat and legible form.
  • Coordinate, with Board Director, the scheduling of administrative hearings and maintain the monthly agendas for board meetings, including postings on the website and distribution to the public in accordance with Indiana's Open Door Law.  Drafting and distribution, in a timely manner, of hearing notices, orders, and other legal documents as required by the Board.
  • Prepare litigation files for Board's use and maintain Board's certified records for proper reporting to ensure compliance with Indiana's Access to Public Records Act. 
  • Prepare and mail requested copies, answer phones, process mail, and serve as a back-up for customer service representatives, if necessary.
  • Develop and maintain inter- and intra-agency relationships and work daily with boards, commission members, and consumers to document complaints against licensees and file with appropriate agency.
  • Use MLO extensively, including the tracking of cases, placing, and tracking of holds and alerts.
  • Manage, track, and assist in fulfilling, at the director of the Board Director, all public record requests, subpoena, and court orders received by the board.
  • Other duties, associated with dental, real estate, and real estate appraisers as needed.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need For Success:

  • Minimum of Associates Degree or commensurate experience accepted
  • Paralegal certification or law firm experience a plus
  • Must be able to pass an FBI criminal background check
  • Must be familiar with proper litigation procedures; laws, rules, and regulations that apply to the appropriate boards
  • Effective communication both oral and written
  • Must be self motivated
  • Must be proficient in  MS Word, Excel, and Outlook, and document imaging
  • Must be able to work effectively in a fast-paced environment
  • Exceptional communication skills
  • Must be able to exercise considerable judgment and discretion when making decisions

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Difficulty of Work:

This work is difficult because of the importance of monitoring licensees on probation, communicating effectively with all parties, and the necessity for 100% accuracy in preparation of legal documents. Must have solid working relationship with Director to oversee the litigation requirements and scheduling for board agendas. The incumbent must have a strong understanding of administrative rules for litigation and the respective profession's represented statute and rules. Must recognize and maintain confidentiality.


The level of responsibility for this position is great because of the sensitive nature of material, the timeliness of action, and the accuracy which must be maintained. Consequence of error in this position has the indirect possibility of causing a licensee to lose the right to work in their profession unnecessarily or allowing someone to practice in a manner which could lead to harm for the citizens of Indiana.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
  • Wellness program (offers a premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave; 
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access;


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis