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Librarian - Resource Sharing Coord.

Date Posted:  Nov 18, 2022
Requisition ID:  415537

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.



About the Indiana State Library:
The Indiana State Library and Historical Bureau is a public library building, located in Indianapolis, Indiana. It is the largest public library in the state of Indiana, housing over 60,000 manuscripts. Established in 1934, the library has gathered a large collection of books on a vast variety of topics.



The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.


Role Overview:

The Resource Sharing Coordinator of the Indiana State Library serves as a central contact for the state's various resource sharing and statewide services, including 1) InfoExpress courier service, 2) Statewide Remote Circulation Service (SRCS), 3) Indiana Share, and 4) INSPIRE statewide databases. 

The Resource Sharing Coordinator facilitates the use of these services through 2 primary responsibilities:
1) Providing customer service to current (and potential) customers utilizing ISL resource-sharing products.

2) Providing administrative support for ISL'sresource-sharing products, including statistics and billing.

The consultant also creates and provides training, publications, and workshops for library staff on the above projects. The consultant will work closely with other ISL public library and regional consultants, as well as the Management Information Services (MIS) Division and Evergreen Indiana Coordinator.

The consultant will serve a leadership role in the library community by connecting the resources throughout the state and staying abreast of national and international trends in library science.



As the Librarian, you will be responsible for acting as a consultant and providing informational services at an advanced level across the various sections/departments of the Indiana State Library (ISL). In this position, you will draw upon the principles, practices, theories, and methods of library and information sciences to serve as a program/outreach coordinator for various programs and services performed by the Library. 

About the Job:


  • Manage Indiana’s resource-sharing services, including InfoExpress, SRCS, Indiana Share, and INSPIRE. The coordinator will oversee state-managed interlibrary loan and courier services (excluding Evergreen Indiana).
  •  Provides customer service to public library staff and directors in the form of e-mail, phone, or, other correspondence.
  •  Serves as an Indiana State Library liaison to the Resource Sharing Committee, and coordinates and hosts all committee meetings.
  •  Prepare statistical and financial reports monthly and upon request.
  •  Maintains supply of resource-sharing shipping materials and fulfills supply requests as needed.
  •  Plans, develops, and coordinates continuing education opportunities for Indiana libraries, including in-person, and webinar presentations.
  •  Maintains and suggests edits and updates for websites and documentation. Assists in RFP and RFQ processes as needed by assisting with the drafting of proposals and coordinating product reviews.
  •  Seeks related professional development opposition to stay abreast of developments and trends in resource sharing and library databases.
  •  Maintains working knowledge of current State Library services, programs, projects, and public library needs.
  •  Maintains communication and coordinates work assignments with the Director of Library Development.
  •  Advises Direct tor of Library Development of any problems, requests, library concerns, procedural, or policy issues, and other matters affecting interlibrary loan or resource-sharing services.  
  •  Participates in project teams and committees as assigned.  
  •  Perform related duties as assigned. Essential Duties/Responsibilities:

A Day in the Life:

The essential elements of the job duties: 

  • Provide leadership in developing informational resources, programs, and policies and guide the use of the Indiana State Library’s collections by recommending appropriate materials and resources to federal, state, and local government agencies, elected officials, visually impaired residents of Indiana, as well as the general public 
  • Participate and direct the development, acquisition, and processing of electronic databases and print resources.  
  • Develop, acquire, and enhance access to paper-based and born-digital collections and publications, as well as audio-visual materials. 
  • Provide consultative services in specialized areas to personnel and governing bodies in all types of libraries regarding information services, management, public relations, library material acquisitions, programs, personnel, automation, long-range planning, network services, and evaluation of services. 
  • Act as liaison with federal and state programs and their officials involved with the development, implementation, and performance of service within Indiana State Library. 
  • Assist in identifying and analyzing specialized research databases. 
  • Ensure conformity to Indiana State Library Collection Development Policy and federal and state standards for specialized library services and cooperative programs. 
  • Assist management with short and long-term planning for library services. 
  • Write content for agency social media accounts, as well as articles for state and national newsletters and journals upon request. 
  • Give presentations to groups and organizations. 
  • Develop and teach ongoing workshops and classes as determined appropriate to meet the needs of the public, like-minded organizations, institutions, and/or regional libraries. 
  • Prepare reports which assist management in understanding the current conditions of performance, future trends in the field of library science, and needed changes including guidelines and procedures. 
  • Participate in professional development activities. 

The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

What We're Looking For:

 Experience with interlibrary loan services, including InfoExpress, SRCS, and OCLC's ILLiad.

The consultant will need to exhibit exceptional communication, organization, and time-management skills.

A reliable personal vehicle is required as travel is necessary and may include early mornings and/or late nights. Overnight travel is avoided as much as possible. The coordinator will occasionally use his/her vehicle for travel and to transport equipment such as laptops and projectors. When traveling outside of Marion County, the consultant may be required to obtain a rental car.

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • Master of Library Science and a broad knowledge of ISL and other libraries. 
  • Obtain certification by the Indiana State Library and Historical Board as an LC3 within 6 months of hire.   
  • Minimum of one (1) year of full-time experience as a Librarian. 
  • Expertise with integrated library systems (ILS), such as Evergreen Indiana, and other library management software programs. 
  • Specialized knowledge and awareness of Indiana State Library Collection Development Policy. 
  • Ability to analyze, evaluate and prioritize materials for digitization based on accuracy, usability and budget authority, scope, treatment, arrangement, format, and usability. 
  • Mastery of applicable federal and state standards for specialized library services and cooperative programs. 
  • Broad knowledge of specialized conservation and preservation techniques and how to apply them. 
  • Specialized knowledge in subject areas and information retrieval, especially electronic mediums. 
  • Ability to remain current in technological advances and library sciences. 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefits package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers a premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis