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Legal Assistant

Date Posted:  Nov 24, 2020
Requisition ID:  128104

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


About the Indiana Department of Insurance (IDOI):

The purpose of the Indiana Department of Insurance is to protect Hoosiers as they purchase and use insurance products to keep their assets and their families from loss or harm. Consumers may need assistance with certain claim situations or just help in understanding how their policies work. Our other primary obligation is to monitor the financial solvency of the insurance companies domiciled in Indiana so that the legal promises made in insurance policies are honored. To these ends, our Department staff is committed to providing exceptional customer service for both our consumers and our companies, and to maintain a fair and objective viewpoint as we examine each issue and circumstance within our jurisdiction.



The salary for this position is commensurate with education and/or experience.

About the Job:

The Legal Assistant provides administrative support services to the Indiana Department of Insurance's Legal Division, including the General Counsel, Deputy General Counsel, and staff attorneys.

A Day in the Life:

The essential functions of this role are as follows:

  • Track tasks and projects for the Legal Division, including monitoring of deadlines and prompting of next actions when needed;
  • Provide administrative support such as typing and copying correspondence; maintaining spreadsheets; filing; scheduling meetings; receiving, opening, screening, and distributing Legal Division mail; and maintaining calendars;
  • Perform legal research when requested;
  • Maintain all tracking systems for invoices, public records requests, and financial services documents;
  • Provide backup executive administrative support to the Commissioner of the Department of Insurance;
  • Perform related duties as assigned by the General Counsel or other Legal Division attorneys.

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What We're Looking For:

  • The ideal candidate for this role has at least two years of administrative assistant experience. 

What You'll Need for Success:

  • Strong time management and writing skills.
  • Proficient computer skills, including Microsoft Word, Excel, and Outlook.
  • Professional telephone demeanor.
  • Ability to manage a large volume of projects, including monitoring of due dates and prompting of attorneys when a response is required.
  • Strong organizational skills.
  • Awareness of ethical concerns, including the need for confidentiality.
  • Ability to prepare reports of technical or specialized nature.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers premiums discount for the medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave
  • Free Parking
  • Free LinkedIn Learning


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis