Legal Assistant
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Workforce Development (DWD):
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside the box; to determine metrics that will allow for measurement and improvement, and efficiencies to be made along the way. Cutting-edge technologies will be utilized to help assess Indiana’s employment future. If managed properly, Indiana’s workforce will be second to none and completely prepared for the next phase of the state and country’s economic growth.
Role Overview:
The legal assistant provides legal administrative support to the Legal Division. This position handles various duties and may serve as the only legal assistant/paralegal for the entire Department of Workforce Development (DWD) Legal Team. The main functions of the position are to provide support to the involved attorney(s) in various legal matters, including preparing and proofreading documents, calendaring deadlines, reviewing draft agency policies and other documents prepared by the attorney or outside parties, and preparing monthly reports. Providing support to the involved attorney(s) representing the agency in administrative hearings and supporting DWD attorneys in litigation preparation for various agency divisions are also essential functions of this position.
Salary Statement:
The salary for this position traditionally starts at $39,000.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
- Provides administrative and legal support to attorneys and legal divisions.
- Performs legal research under the direction of staff counsel or administrative law judge.
- Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.
- Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
- Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
- Receives and responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
- Schedules hearing dates and sites, makes appointments, and manages calendars.
- Travels to hearing sites, sets up site, materials, and equipment.
- Organizes and maintains law libraries, database systems, documents, and case files.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
The ideal candidate in this role should minimally have a
• High School Diploma or equivalent
Upon entering the role, individuals must have or obtain the following requirements:
- Knowledge of legal procedures and terminology
- Strong written and verbal communication skills
- Strong organizational skills with the ability to prioritze tasks effectively
- Strong attention to detail and proofreading skills
- Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
- Ability to work independently
- Ability to provide effective and professional customer service to internal and external parties
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
