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JLAP Deputy Director

Date Posted:  May 6, 2022
Requisition ID:  352901
Location: 

Indianapolis, IN, US, 46204

 

The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Chief Administrative Officer Justin P. Forkner, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.

 

Salary: The salary for this position traditionally ranges from $80,000-$100,000, but may be commensurate with education and/or experience.

 

Apply by May 20, 2022.

About the Job:

This position serves as Deputy Director for the Judges and Lawyers Assistance Program (JLAP), working with the Executive Director, other staff, and the Judges and Lawyers Assistance Program Committee, in performing their duties under Rule 31. JLAP provides confidential, compassionate support to all judges, lawyers, and law students by promoting well-being, improving lives, fostering connection, and thereby elevating the competence of the legal profession.

A Day in the Life:

The Deputy Director reports directly to the Executive Director of JLAP, and in the Executive Director’s absence is responsible for all matters related to the operations of JLAP. In addition, the Deputy Director is primarily responsible for the following general areas of operations: 

- Overseeing JLAP’s outreach and education efforts, including planning and providing presentations, seminars, and trainings, and arranging placement of articles and other pieces for publication

- Overseeing law school outreach efforts, including scheduling, and locating speakers to present at law school orientations, professional responsibility classes, and other law school events

- Analyzing demographic and outcome data collected regarding JLAP calls for help to track trends, guide outreach and education efforts, and ensure JLAP services are reaching a diverse population of the Indiana legal community

- Overseeing the JLAP monitoring program, including developing and maintaining policies, standard monitoring agreements, and related forms; reviewing all monitoring agreements; and acting as a liaison with JLAP’s drug testing partner on matters regarding collection of monitoring fees and policies regarding drug and alcohol testing of participants

- Overseeing the 250+ attorneys participating in the JLAP volunteer program, including drafting policies on volunteer qualifications and application process, developing comprehensive initial training and continuing education, and supervising staff outreach to volunteers and volunteer retention initiatives

- Preparing draft budgets and supplemental notes for Executive Director’s review/revision and acting as liaison to Court fiscal department to ensure accurate payment processing and fiscal oversight

- Assisting with supervision of staff, including advising staff to audit their cases for completion and accuracy, discussing updates with the case managers on their active cases as needed, assisting with determining suitable volunteers or courses of action for callers with the case managers, managing office coverage and staff scheduling, and overseeing staff participation in continuing education

- Assisting with preparation of JLAP committee meeting agendas, reports, and meeting details, participating in meetings (reports, discussions, etc.), preparing financial reports for review by Treasurer prior to each meeting, assisting with development and review of strategic plan and policies and procedures as needed

- Sharing in the responsibility for evening and weekend coverage of the office by periodically participating in the coverage through whatever system JLAP currently has in place

- Other duties as assigned

What You'll Need for Success:

Must either be a member of the Indiana Bar in good standing or have a master’s degree in a clinical discipline such as social work, psychology, marriage and family counseling or addictions with a current license in the appropriate clinical field. Addictions experience preferred. Budgetary and personnel management experience preferred. Must have the ability to deal with the public, judges, attorneys, law students, persons in crisis, and to collaborate well with clinical providers.

-  Working knowledge of Microsoft Word, Excel, and Outlook, intermediate to advanced level

- Working knowledge, or ability and willingness to learn SharePoint, Microsoft Customer Relationship Management, QuickBooks, DocuSign, and new software as implemented

- Ability and flexibility to vary schedule from time to time to accommodate client schedules or JLAP events 

- Excellent organizational and problem-solving skills

- Ability to work independently and with others

- Possess excellent verbal and written communication skills

- Ability to multi-task and prioritize work and possess excellent time management skills

- Ability to work productively without direct supervision and to manage time effectively

- Ability to use tact and diplomacy when dealing with the needs, problems, and/or concerns of other department staff, outside agency personnel, and/or the public

- Ability to be self-motivated and work independently

- Proven ability to exercise discretion in handling confidential information and materials in a professional manner

- Possess excellent listening and interpersonal skills

- Must be comfortable working in a close-knit, team environment, and being cross trained

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid new parent leave; 
  • Up to 7.5 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Group life insurance; 
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis