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Inventory Control Administrator

Date Posted:  Jan 18, 2023
Requisition ID:  418683

Indianapolis, IN, US, 46241


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

Agency Statement:

The Adjutant General’s Office (AGO) provides a dynamic workplace while serving the Indiana National Guard at its various facilities throughout the state.  AGO’s programs and projects offer exciting opportunities for professionals in many fields - from maintenance repair to cadre to civil engineers - looking to begin or advance their careers.  AGO offers a competitive compensation and benefits package, as well as an outstanding work/life balance.  AGO offers agency specific benefits, such as a physical fitness program, an opportunity to work an alternative work schedule, and a spot bonus program to reward hardworking employees.

Salary Statement:

The salary for this position traditionally starts at $31,668, but may be commensurate with education or work experience.

About the Job:

You will serve in the Warehouse of the Facilities Maintenance Office, Stout Field, and will be responsible for identifying, requesting, receiving, issuing, and accounting for all supplies, material, tools, and equipment used by the Facilities Maintenance Section. 

A Day in the Life:

The essential functions of this role are as follows:

  • Assist Warehouse Manager in the preparation of all warehouse requisitions; Orders, picks-up and delivers, unloads shipments received, and issues material, parts, equipment, construction supplies, Freon, and tools needed for job orders ensuring accuracy of the order(s) received and issued
  • advises the Warehouse Manager of the of all pick-up/procurement actions the status of all accounts of the Warehouse;
  • Maintains library of Vendor Catalogs, Repair & Parts Manuals, and Technical Manuals and bulletins;
  • Responsible for maintenance of supply parts and material inventory; makes recommendations for requisitions for supplies, equipment, and tools;
  • Ensures that tools and equipment are maintained in good condition by performing visual and operating checks, taking measurements with such devices as calipers, and receiving reports from users on the nature and extent of damage to tools and equipment. May make minor repairs to tools and equipment, determine when damaged and inoperative items are too costly to repair, and report damaged or worn-out equipment to superiors. Maintains hand receipts and records of tools:
  • Maintains a safe and clean warehouse environment including utilizing materials and supplies in accordance with Material Safety Data Sheets.

Assess equipment that is in need of service and determines best course of action; Researches owner’s manuals, parts/repair manuals, technical manuals and vendor catalogs for specific parts as needed acquiring numbers and costs;

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

  • High School Diploma or High School Equivelant (HSE).
  • Five (5) years full time experience in a warehousing operation plus two (2) years full time administrative, procurement, managerial or supervisory experience.
  • Two (2) years experience inputting into PeopleSoft AM module.
  • Two (2) years experience with Excel and Access programs.
  • One (1) year experience with Quickbooks.
  • Experience as E-Pro Requestor or Receiver.
  • Knowledge of methods of requisition, purchasing, shipping, receiving, storing, distributing, preventative maintenance and issuing materials, supplies and equipment.
  • Knowledge of maintenance, repair and construction in order to identify parts and supplies required for job orders and to assist as required.
  • Ability to maintain and repair various mowing equipment.
  • Ability to operate heavy equipment such as forklifts (4000 and 6000 pounds), wide variety of floor maintenance equipment, mowing equipment.
  • Ability to operate a pickup truck or van while towing a trailer to make deliveries of equipment to armories or vendors.
  • Must have and maintain a valid Indiana driver’s license.

Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis