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Instructional Assistant for Student Records

Date Posted:  Sep 22, 2022
Requisition ID:  396619

Indianapolis, IN, US, 46205


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana School for the Deaf (ISD):


The Indiana School for the Deaf (ISD) is a fully accredited school for Deaf and hard-of-hearing students in nursery school through high school. The Indiana School for the Deaf is accredited by AdvancED Indiana and the Conference of Educational Administrators of Schools and Programs for the Deaf (CEASD). It provides services to approximately 342 students enrolled on campus. About 60% of the students live on campus during the academic year. ISD offers a full range of social activities, including sports, clubs, and organizations.  

Role Overview:


The Instructional Assistant for Student Records maintains hard and electronic copies of special education student records including Individual Education Plans, health plans, health records, etc.  You will ensure that the school is in compliance with school standards and the Federal Educational Rights and Privacy Act (FERPA).


A Day in the Life:


The essential functions of this role are as follows: 

  • Support classroom preparation, lesson plan preparation, instruction and record keeping. 
  • Assist with behavior management of the classroom. 
  • Take attendance, order and maintain supplies, and prepare and maintain classroom records. 
  • Administer tests and grade papers and tests. 
  • Tutor small groups of students in various subject matter.  
  • Assist teacher in daily instruction of students providing individual tutoring as necessary. 
  • May assist with on-the-job training of new teacher assistants. 
  • May participate and assist with field trips and experiential learning programs 
  • Operate audio-visual and special educational equipment. 


The job profile is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success:


You must meet the following requirements to be considered for employment:  

  • Two (2) years of full-time experience in an Educational Institution or related area. 
  • Must test negative on all drug screenings if this position is based in a Correctional Facility. 
  • Upon hire, the ability to successfully complete all required training and certifications such as CPR and First Aid training. 
  • Working knowledge of institutional, as well as departmental goals, policies, programs, and regulations. 
  • Working knowledge of specialized instructional area and of tutoring techniques. 
  • Working knowledge of developmental and/or physical disabilities as they relate to specialized instructional needs. 
  • Ability to stimulate students’ interest and to relate well to those at different stages of development and with different physical, mental, and/or social disabilities. 
  • Ability to operate audio-visual and special educational equipment. 
  • Ability to establish and maintain good interpersonal relationships with students to promote effective instruction. 
  • Ability to promote positive social values and personal accountability. 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
    • Combined 180 hours of paid vacation, personal, and sick leave time off
    • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access



This position traditionally starts at an annual salary of $25,766.  Salary for this position may be commensurate with education and job experience.

Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis