Head Procurement Agent
Indianapolis, IN, US, 46202
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
As an equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana State Library:
The Indiana State Library maintains collections in Indiana history and culture, Indiana State and United States government publications, Indiana newspapers, genealogy and family history resources on Indiana and the eastern United States, Braille, large print, and books on tape for the visually impaired, library science, and American history, politics, and economics. Its collections support research by state agency employees, scholars, genealogists, librarians, students, Indiana residents who are blind or physically challenged, and the general public.
Role Overview:
The Head Procurement Agent is responsible for managing all procurement services for federal and state funds by planning, organizing, and implementing services. This includes procurement audits, contracts, QPA purchases, standard purchases, requests for quotes & special procurement requests, and P-card purchases. This position will assist with providing status update requests to staff and the administrative team. The individual also serves as the agency liaison for communicating with other governing bodies.
The ideal candidate should possess the following skills:
- Procurement experience
- Knowledgeable of federal and state procurement regulations
- End-of-year financial closeout
Salary Statement:
The salary for this position traditionally starts at $53,222.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
- Coordinate information flow on large purchases, new or renewed QPA’s and procurement contracts.
- Assist with the reconciliation of purchasing data utilizing procurement systems.
- Provide clarification, technical assistance, and problem-solving resolutions to staff in all procurement issues.
- Evaluate the equipment and vendor selection process, to ensure prospective vendors meet state business requirements, prior to purchase.
- Negotiate leases, contracts, and service agreements.
- Negotiate, execute, and administer contracts, QPA Agreements and amendments.
- Solicit bid proposals, obtains quotes and reviews requisitions from vendors for materials and supplies.
- Maintain all documentation surrounding the bid solicitation process once we receive a requisition until a Purchase Order has been issued.
- Review price quotes, availability of items and/or services, determines compliance to specifications and/or qualifications, and makes purchase recommendations to the department.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
You must meet the following requirements to be considered for employment:
- Bachelor of Science degree in Accounting, Finance, Purchasing or Business Management or 5 to 8 years of full-time professional experience.
- Ability to analyze contractual documents, and reports.
- Ability to prepare and interpret financial statements and reports.
- Ability to apply program requirements into working procedures and priorities.
- Considerable knowledge of state procurement policies and methods.
- Extensive knowledge of Federal and State procurement rules, regulations, and procedures.
- Ability to write specifications and/or prepare contracts for products, services, or equipment.
- Working knowledge of computer software systems utilized for procurement and automated accounting procedures.
- Ability to analyze and process technical specifications, invitations for bid proposals, and quotations.
- Ability to ensure concise and informative reports from technical data and records.
- The ability to research and develop new vendor resources.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
Nearest Major Market: Indianapolis
