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HIV Services Contracts and Rebates Manager

Date Posted:  May 10, 2022
Requisition ID:  352908

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana State Department of Health (IDOH):
The Indiana State Department of Health’s mission is to promote and provide essential public health services for a healthier and safer state.


The salary for this position traditionally starts at $41,574.00 per year but may be commensurate with education and/or experience.

About the Job:

The HIV Services Contracts and Rebates Manager contributes to the vision and mission of ISDH, the Commission of Community and Family Health Services, and the Division of HIV/STD by promoting, protecting and providing for the health of Hoosiers and supporting essential public health services in the following ways:
1.  Supporting the contracting process to ensure the availability of cost-free medical and social support services to the maximum number of eligible HIV+ consumers who do not possess other resources;
2.  Ensuring that the provision of HIV medical and social support services is achieved in the most efficient and cost-effective manner possible; and
3.  Ensuring all contracting and fiscal processes are in place to support Federal/State/Ryan White fiscal requirements and efficient program operation of grant and rebate funds for all contracted and vendor stakeholders. 

A Day in the Life:

​The essential functions of this role are as follows: 

  • Assist the Ryan White Part B Director with budget forecasting for program management and development purposes;
  • Initiate and monitor all HIV Services project grants;
  • Monitor all HIV Services RW Services monthly budget expenditures and approve claims for reimbursement;
  • Assist the HIV Medical Services Program Manager with budget forecasting for program management and development purposes;
  • Initiate and monitor the HIV Medical Services project contracts;
  • Monitor the HIV Medical Services monthly budget expenditures and approve invoices for payment;
  • Prepare the Requests for Contracts for HIV Medical Services and RW Services projects;
  • Oversee the review of Requests for Funding applications, process, responses and submit recommendations for awards;
  • Identify, develop, conduct and finalize all Request for Proposals for vendor services in collaboration with Finance and IDOA
  • Ensure contractual compliance among all subcontractors and grantees for federal and state funds.
  • Maintain up-to-date knowledge of federal and state laws, regulations, policies, and procedures that govern program operation and confidentiality.
  • Manage the billing and collections of the Indiana ADAP 340B Rebate Program;
  • Monitor and oversee the 340B Rebate budget and expenditures;
  • Prepare, submit, and track rebate invoices sent to pharmaceutical manufacturers.
  • Provide information and technical consultation on HIV services programs as required.
  • Prepare and submit additional reports as required by IDOH or funding entities.
  • Collaborate with the HIV Continuum Quality Manager to submit reports and monitor funded vendors and agencies for quality purposes.
  • Identify and maintain relationships with key personnel in other state and non-governmental agencies which are also involved in matters related to the HIV Services.
  • Participate with the Division in the preparation of other state and federal funding applications.
  • Network and collaborate with other program areas within the Division and attend regular staff and program manager meetings.
  • Assist the HIV Services Team with related projects, training, presentations, and requests for information.
  • Serve as a fiscal liaison between the Division and other state and federal entities with issues regarding fiscal and contractual management policies.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.  

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • A Bachelor’s or Master’s degree with related course work in administration, finance/budgeting, management, evaluation, program development, or similar studies.
  • Specialized knowledge of Indiana’s HIV service delivery system.
  • Extensive knowledge of relevant federal, state, and local service regulations.
  • Extensive knowledge of accounting principals with excellent computer and math skills.
  • Considerable ability to analyze technical service utilization and budget information.
  • A strong ability to formulate and recommend sound program policies.
  • A strong ability to maintain successful working relationships with external entities.
  • Extensive knowledge of and experience in grant writing (including grant announcements, application guidance language, contracts, and policy directives) and resource development.
  • An ability to work with confidential material and to abide by all security protocols.
  • An energetic, highly organized, detail oriented, and self-motivated personality, with excellent critical thinking and communication skills.
  • An ability to work well with other team members and Division staff and to promote a positive work environment.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave; 
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access;


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis