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Grants and Research Manager

Date Posted:  Nov 21, 2022
Requisition ID:  415522

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


Indiana Arts Commission

The mission of the Indiana Arts Commission is to positively impact the cultural, economic, and educational climate of Indiana by providing responsible leadership for and public stewardship of artistic resources for all of our state's citizens and communities.


The salary for this position traditionally starts at $53,222.


About this Grants and Research Manager role:

The Grants and Research Manager will be responsible for supervising a team and will serve as the agency’s leader for data and information analyst and research strategist. This position will provide dynamic and forward-looking leadership for the agency’s grants and business operations teams. This position will manage the grants-making cycle for multiple programs. This position will engage in complex data, business, system and technology analysis and implementation adherence to and communication of federal and state policies and a commitment to fostering a culture of innovation. This position will report to the Deputy Director of Operations and Strategic Partnerships. To be considered for this position, a Bachelor’s Degree in Nonprofit Management, Public Administration, Community Development, Economic Development, Arts, Arts Education, Planning, Business, Arts Administration, , Public Relations, Journalism, English, or related field with work experience in municipal government, educational institutions, public agencies, or nonprofit organizations. Substitution for comparable education and work experience may be substituted where appropriate.

Please include a resume and cover letter with your application.

About the Job:

As the Grant Coordinator, you will be responsible for serving as the manager of a grants department covering different and varying grants affiliated with a major agency.  In this position, you will oversee the preparation, coordination, maintenance, and reporting of grants. You will monitor grant awards and serve as a liaison between funding sources and the state and the federal government. 

A Day in the Life:

The essential functions of this role are as follows: 

  • Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities. 
  • Evaluate and approve work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner. 
  • Provide guidance and assistance to staff and the community on types of grants available, federal and agency requirements for obtaining grants and process of applying for grants. 
  • Interpret grant regulations and application procedures considering impact of alternative interpretations on major programs and policies. 
  • Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria. 
  • Develop and implement policies and procedures for project development and determination of grant worthiness. 
  • Develop and implement internal controls to minimize and correct audit findings. 
  • Serve as a liaison between the agency, the State, and grant funding sources by attending meetings, responding to information requests, and resolving issues between parties involved. 
  • Make recommendations to supervisors and granting authority on needs of potential recipients. 
  • Analyze project costs and prepare budget justifications and budget revisions for awarded grants. 
  • Monitor the implementation, management, evaluation, and close-out of grants according to rules and regulations. 
  • Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations. 
  • Provide daily management and oversight of grants management staff, ensuring accuracy in performance and operational effectiveness.   
  • Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development. 
  • Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.  Ensure work adheres to quality standards, deadlines, and proper procedures.   

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.  Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • Seven (7) years of relevant experience in grant programs, program planning, public administration, and related fields. 
  • Expert knowledge of grants, the grant application process, and the rules and regulations pertaining to grants applicable to assigned programs. 
  • Subject matter expert for programs, program planning, public administration, and the political system as they relate to the grant process. 
  • Ability to interpret and apply grant rules, regulations, and procedures. 
  • Ability to research new procedures, rules, and regulations. 
  • Effective communication skills. 
  • Ability to delegate work, set clear direction, and manage workflow. 
  • Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets. 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis