Grants Management Analyst
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package, and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
As an equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.
About the Indiana State Budget Agency (ISBA):
The Indiana State Budget Agency pursues excellence in fiscal decision-making and fiscal results on behalf of the Governor and in support of the General Assembly. We assist with revenue forecasting, budget development, fiscal analysis, budget management, and financial management policies. We evaluate and communicate the fiscal and policy impacts of legislative proposals to provide the best information available to decision-makers.
Role Overview:
The State Budget Agency has acquired eCivis, a new statewide grants management solution for both state and federal grants. A Grants Management Analyst will be part of a team responsible for adopting and implementing the software and ongoing change management. This team is responsible for developing and leading a change management and workforce transition plan, using fit-gap analysis and internal agency feedback to support adoption, creating support materials for communication and educational purposes, and providing technical assistance, oversight, and compliance guidance.
Salary:
This position traditionally starts at an annual salary of $70,122 but may be commensurate with education and job experience.
Use our Compensation Calculator to view the total compensation package.
A Day in the Life:
Grants and Finance:
- Understand state and federal administration requirements such as, but not limited to, various financial and programmatic reports, award letters, and contracts.
- Assist in developing technical standards and policies to meet the customers, peers, and organization needs.
- Plan, develop, organize, write, and edit operational procedures and manuals.
- Assist with providing training sessions regarding the grant process and the grant system.
Business Processes:
- Formulate and define system scopes and objectives through research and fact-finding combined with a basic understanding of user needs business systems and industry requirements.
- Facilitate process change by integrating new processes with existing ones and communicating changes.
- Establish and maintain strategic partnerships with assigned customers to help them meet their business and technical needs.
- Perform technical assistance through various computer systems to internal and external customers.
- Create documentation for the business system workflows.
- Recommend and facilitate quality improvement efforts
- Review requests for fulfilling program objectives and federal and agency requirements and policies,
- Facilitate the delivery of technical business solutions and products to customers.
The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.
This position is exempt from overtime compensation for additional work hours that may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
- Bachelor’s degree (or 3 years of relevant work experience).
- Proficient knowledge of federal grant requirements, including U.G.G. (2 CFR 200).
- Proficient knowledge of state financial requirements, including the state Financial Management Circular.
- 2+ years of federal grant management or federal grant audit experience.
- Preferably to have 2+ years of state finance experience.
- Preferable to have working knowledge of programs, program planning, public administration, and the political system as they relate to the grant process.
- Preferable to have working technical knowledge of eCivis or grants management solutions.
- Strong ability to communicate, orally and in writing.
- Ability to assist grant staff with federal, state, and local contacts to retrieve required information via telephone or e-mail as required.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees that includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you have the transferrable skills to be successful in this position.
Nearest Major Market: Indianapolis
