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Grants Coordinator

Date Posted:  Apr 7, 2021
Requisition ID:  199221

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Indiana Department of Workforce Development (DWD): 

Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana’s employment future. If managed properly, Indiana’s workforce will be second to none and completely prepared for the next phase of the state and country’s economic growth. 



This role is typically filled with a starting salary of $35,568.

About the Job:

As the Grant Coordinator, you will support the pre-award planning, preparation and application, and post-award coordination, implementation, and management of federal grants to maximize resources for impact-driven workforce programs. Your work will be broad in scope and involve researching, applying for, and managing grants on behalf of the agency.  You will analyze grant activities and formulate recommendations to leadership as necessary, actively participate in report compilation and distribution, and work cooperatively with various workforce development partners to ensure successful implementation of grants. Your work will involve applying a broad knowledge of federal, state and local regulations and policies, broad knowledge of DWD and regional programs and administrative operations, effective interpersonal and communication skills, research and analysis skills, report compilation and presentation skills, and computer literacy to conduct on-site and desktop grant coordination and management activities. 

A Day in the Life:

The essential functions of this role are as follows:

  • Manage grants in compliance with applicable federal, state, and local laws, regulations, policies, and procedures, including but not limited to analysis of program administration, operations, and grant performance.
  • Provide technical assistance to internal and external partners as needed.
  • Create and submit grant reports.
  • Collaborate with Compliance and Policy Division regarding compliance issues and track corrective measures from prior compliance findings.
  • Ensure development, implementation, and maintenance of accurate/updated grant management tools. 
  • Prepare presentations upon request.
  • Communicate and collaborate with stakeholders (i.e. Regional Support Managers (RSM), workforce team, partners) to ensure understanding of grant processes, deliverables, and transparency of effort. 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

  • Demonstrated experience in federal and/or state grant administration and operations.
  • Demonstrated ability to interact in a professional and effective manner with a variety of grant recipients, sub-contractors, regional operators and private businesses.
  • Ability to gather information from a variety of sources and compile a detailed report.
  • Ability to read and interpret federal, state, and local laws and regulations.
  • Work effectively in a structured setting as a member of a team.
  • Ability to write clear, concise, and well-organized reports.
  • Demonstrated ability to maintain confidentiality of privileged and sensitive information.
  • Proficient in Microsoft Office Suite in areas of Word, Excel and Power Point.
  • Excellent interpersonal, oral and written communication skills, and the ability and willingness to conduct oneself professionally at all times.
  • Ability and willingness to work independently, effectively organize work and prioritize a variety of projects and functions and coordinate with others to complete tasks timely and efficiently.
  • Serve as subject matter expert on any assigned grant(s).
  • Ability and willingness to travel statewide and stay overnight, on occasion as needed, to conduct business.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages
  • Wellness program (offers premiums discount for the medical plan)
  • Health savings account (includes bi-weekly state contribution)
  • Deferred compensation account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • Group life insurance
  • Employee assistance program that allows for covered behavioral health visits
  • Paid vacation, personal and sick time off
  • Competitive leave policies covering a variety of employee needs
  • 12 company paid holidays, 14 on election years
  • Qualified employer for the Public Service Loan Forgiveness Program
  • New Parent Leave
  • Free Parking
  • Free LinkedIn Learning
  • DWD GOAL (Go Out and Learn) Tuition Assistance Program - Eligible employees have access to up to $5,000 in tuition assistance per fiscal year 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis