Share this Job

Current Employee? Click here to apply.

Grant and Compliance Administrator

Date Posted:  Nov 19, 2022
Requisition ID:  415607

Indianapolis, IN, US, 46240

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana Department of Veterans Affairs (IDVA):
IDVAs mission is to support, serve and advocate for the Indiana Veteran community.  This Indiana Veteran community consists of Veterans, family members, caregivers, friends, organizations, and providers that touch veteran lives in some way.
Indiana owes a great debt to its veterans, past and present, for their personal sacrifices and dedicated service.  IDVA is committed to providing services, benefits and programming to encourage, enhance and expand our Hoosier Veterans ability to live, work and thrive here in Indiana.


The salary for this position traditionally starts at $
53,222.00 per year but may be commensurate with education and/or experience.

About the Job:

Incumbent serves as a Grants and Compliance Administrator concerning all aspects of the grant administration process as both a grantee and a grantor.  The position’s primary duties will be manage grants administered by the Indiana Department of Veterans Affairs (IDVA) and to identify, apply for, and administer grants where IDVA is a grant applicant/recipient.  Additionally, the position serves as an integral member of the IDVA Compliance Monitoring Team concerning internal and external compliance monitoring and offers expertise concerning operational excellence and process improvement concerning grant administration. Incumbent would report to the IDVA Deputy Director of Legal & Legislation.

A Day in the Life:

  • Administers the compliance monitoring and grant administration of all IDVA grants including, but not limited to, the veteran service organizations and non-profit organizations.  
  • Prepares written reports and visuals encompassing the results of the on-site and desk compliance monitoring assignments. Ensures that each compliance report contains detailed conclusions and recommendations for improvements.  
  • Analyzes budgets and expenditures supporting documentation and ensures compliance with reporting requirements. 
  • Serves as an internal auditor to ensure compliance with the Indiana Code, Indiana Administrative Code, and all IDVA policies and procedures. 
  • Researches state and federal grant opportunities relevant to IDVA; applies for those grant opportunities. 
  • Manages all aspects of grants where IDVA acts in the capacity of a grantee including, but not, submitting fiscal and programmatic reports, ensuring all deadlines are met, establish and maintained relationships with stakeholders, and providing reports to the IDVA Executive Team.
  • Administers IDVA’s Non-Profit Partner program and the Event Sponsorship Program. 
  • Acts as a customer service point of contact for grantees and internal customers. 
  • Assists with the overall operation and administration of the Indiana Veterans’ Affairs Commission.
  • Has custody and control of confidential and sensitive documentation; ability to maintain confidentiality. 
  • Performs all other related duties as assigned.

Job Requirements:

  • Preferred four year college degree.
  • Proficiency in Microsoft Office tools to include Word, Excel, PowerPoint, Access, Outlook, and Teams along with the ability to learn agency databases, and tools. 
  • Utilizes critical thinking skills to set forth recommendations concerning grant opportunities, grant funding decisions, and compliance monitoring findings and recommendations. 
  • Exercises independent thinking and judgement to accomplish goals.   
  • Excellent customer service skills. 
  • Ability to communicate successfully in both written and oral communications.
  • Performs duties in a confidential, professional manner.

Job Eligibility:

An employee of the Indiana Department of Veterans’ Affairs must satisfy one of the following eligibility requirements:

  • Veteran, 
  • Spouse of a veteran, 
  • Surviving spouse of a veteran, 
  • Parent of a veteran, or
  • Child of a veteran.

The veteran must be:

  • An honorably discharged veteran who has at least six (6) months active service in the armed forces of the United States; and
  • A resident of Indiana for at least two (2) cumulative years preceding the applicant's appointment.    

Full requirements defined in IC 10-17-1-11 Employment Requirements

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.


The Grants and Compliance Administrator receives work assignments from the IDVA Deputy Director of Legal & Legislation. The work requires the Grants and Compliance Administrator to make daily independent decisions and exercise significant independent judgment. The Grants and Compliance Administrator is responsible for preparing written reports, related work papers, and visual work products which supports judgments and conclusions.

The work requires the Grants and Compliance Administrator to exercise independent judgment and act in accordance with all IDVA and State of Indiana law, policies, and procedures regarding the freedom to act and travel. The selected candidate will also be responsible to gather source documentation to support his/her conclusions and recommendations. The work requires the Grants and Compliance Administrator to exercise independent judgment and act in accordance with all IDVA and State of Indiana policies and procedures regarding the freedom to act and travel. The work requires the Grants and Compliance Administrator to make daily independent decisions and exercise significant independent judgment. 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave; 
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access;


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis