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Grant Coordinator

Date Posted:  Jun 21, 2022
Requisition ID:  346441

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


About the Indiana Department of Homeland Security:

The Indiana Department of Homeland Security (IDHS) leads Indiana's emergency planning and operations, first responder training and fire and building safety. The Indiana State Fire Marshal leads the Division of Fire and Building Safety (within IDHS), which oversees the enforcement of building codes and includes a fire investigations unit. The agency certifies and trains thousands of first responders and also hosts state-level exercises each year. IDHS also supports the state Emergency Operations Center (EOC), which leads response and coordination efforts for large-magnitude incidents.



This position traditionally starts at $35,568 per year and may be commensurate with education and work experience. 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Job:

As the Grant Coordinator, you will be responsible for performing journey-level grant development, coordination, and administration work. In this position, you will coordinate, review, evaluate, and report grants at various stages to determine appropriateness of grant or compliance with requirements and standards. You will serve as a liaison between the agency and the funding sources.  

A Day in the Life:

The essential functions of this role are as follows: 

  • Research and identify sources of external funds and create or develop proposals to secure funds for new grant opportunities and grant renewal opportunities. 
  • Coordinate work plans and timelines to ensure submission of state or federal grant applications and program reports in a timely manner. 
  • Provide resource information to potential recipients on types of grants available, federal and agency requirements for obtaining grants, and process of applying for grants. 
  • Assist potential recipients in the grant application process making recommendations on possible changes, writing, and/or reviewing grant applications. 
  • Review submitted grant applications and assess the applicant’s eligibility for award based on established criteria. 
  • Make recommendations to supervisors and granting authority on needs of potential recipients. 
  • Analyze project costs and prepare budget justifications and budget revisions for awarded grants. 
  • Maintain files and records and prepare reports related to grant activities for grants issued and received. 
  • Ensure a grantee’s compliance with conditions of grants by coordinating agreements, contracts, expenses, activities, and federal and state regulations. 


The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • Three (3) years of work experience in grant programs, program planning, public administration, and related fields. 
  • Advanced knowledge of grants, the grant application process, and rules and regulations pertaining to grants applicable to assigned programs. 
  • Advanced knowledge of programs, program planning, public administration, and the political system as they relate to the grant process. 
  • Ability to interpret and apply grant rules, regulations, and procedures. 
  • Ability to research new procedures, rules, and regulations. 
  • Effective communication skills . 

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:


The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans;
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave; 
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access;


Equal Employment Opportunity:


The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis