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File Librarian

Date Posted:  Sep 14, 2022
Requisition ID:  386081

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana Department of Workforce Development (DWD):

Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana’s employment future. If managed properly, Indiana’s workforce will be second to none and completely prepared for the next phase of the state and country’s economic growth.



This role is typically filled with a starting salary of $28,366.


Role Overview:

This positions is an indispensible part of the TFA mission which is to provide timely, accurate, and verified reports with regard to the cash position of the Trust Fund for the State of Indiana while acting as a gatekeeper for Fund receipts and disbursements and maintaining exemplary levels of internal and external customer service. In this role, you'll gain valuable hands-on experience while completing the following essential duties and responsibilities:

  • Confirm signatures and journal numbers on documetation regarding PeopleSoft entries.
  • Validate, record, and mail warrants for employer refunds and non-claimant proceeds.
  • Review and verify accounting transaction authorization are appropriately signed and dated.
  • Prepare daily paperwork for files.
  • Create all documentation and prepare all files for record retention under GRACC1.
  • Cross-train to cover Administrative Assistant to Tax Cheif duties.

About the Job:

As the Account Clerk, you will be responsible for a variety of important and complex clerical functions and responsibility for large sums of money and other valuables.

A Day in the Life:

The essential functions of this role are as follows: 

  • Maintain and certify accuracy of official agency financial records. 
  • Exercise limited purchasing and inventory control. 
  • Assist in preparation and control of agency budget. 
  • Receive, deposit, and distribute for monies, securities, or other valuables. 
  • Authorize payment of vouchers or prepare vouchers for director’s signature. 
  • Write checks, transmit payments, audit transactions, post and process encumbrances and expenditures, perform transactions utilizing the correct department forms, and record as needed. 
  • Check requisitions for quality, quantity, and price per Quantity Purchase Award contract. 
  • Calculate monthly profit-loss statement or make other computations and calculations of agency records. 
  • Prepare monthly, quarterly, and yearly financial reports. 
  • Negotiate settlement of accounts. 
  • Operate all types of office equipment and order equipment and repairs. 
  • Let and re-let leases and arrange auctions, sales, and receipt of bids

The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. 

What You'll Need for Success:

You must meet the following requirement to be considered for employment: 

  • Working knowledge of bookkeeping, auditing, contracts, and contracting procedures. 
  • Working knowledge of department functions and office procedures. 
  • Effectively communicate, both orally and in writing. 
  • Ability to learn the operation of all kinds of office equipment. 
  • Ability to solve different problems, some of which may not have been previously encountered. 
  • Ability to work under pressure and to practice diplomacy, tact, and courtesy. 
  • Ability to maintain confidentiality. 
  • Aptitude for business mathematics and public relations. 
  • Ability to accurately handle money and other items of value.  
  • Eligible to be bonded

Supervisory Responsibilities/Direct Reports:

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis