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Federal Grants Specialist

Date Posted:  Jun 15, 2022
Requisition ID:  317421

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Department of Education:
We are dedicated to providing the highest quality of innovative support to Indiana's schools, teachers, students, and parents. We are proactively working with educators, policymakers, business leaders, and community-based organizations to achieve our mission of "Working Together for Student Success."


The starting salary for this position will be commensurate with education and experience.

About the Job:

The Title Grants and Support division provides federal and state funds, professional development, and technical assistance to Indiana school corporations to provide high quality education for students. This position provides extensive support, professional development, and guidance regarding federal and state grants to ensure that both the Indiana Department of Education (IDOE) and Local Educational Agencies (LEAs) meet federal and state legal requirements regarding various federal and state grants, which may include Title I, Title II, Title III, Title IV, Charter School Program, RLIS, 21st Century and School Improvements Grants. The Federal Grants Specialist will develop and update new guidance documents for members of the field to use. The position serves as the liaison for assigned districts while working collaboratively with other divisions to provide a system of support for ensuring high quality education to students and successful grant implementation.

A Day in the Life:

The essential functions of this role are as follows: 

  • Manage the appropriate grants including the formula or completive grant process, monitoring and reporting for assigned cohorts of LEAs;
  • Participate with a team of Specialists for onsite monitoring of LEAs and schools to monitor appropriateness of grant implementation; 
  • Develop monitoring reports with required actions for LEAs, including follow-up resolution;
  • Review and approve LEA documents for desktop monitoring to ensure compliance;
  • Collect reports from LEAs and develop, record, and report data collection results related to assigned federal and state grants;
  • Assist in providing technical assistance and professional development to grantees;
  • Cross train other grant specialists on reviewing state and/or federal grants as well as any applicable monitoring and reporting protocols associated with such grants; and
  • Keep current of research regarding best practices and updates in legislation on federal and state law relating to grants.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. 

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

  • Bachelor's degree in education or related field.  
  • Two or more years of successful education-related job experience. 
  • Extensive knowledge of the IDOE's philosophy, goals, objectives, theories, mission, programs, functions, and organizational structure.
  • Experience working directly with children, teachers, and/or families in one or more of the following areas: program coordination, professional development facilitation, or training.
  • Exceptional communication skills, both written and verbal.  Technology skills required (at a minimum: Word, Outlook, PowerPoint, Excel).
  • Ability to independently exercise sound judgment following the analysis of information.
  • Ability to present a professional demeanor when representing the Title Grants and Support division within the IDOE and at the LEA level.
  • Ability to develop, plan, administrator, manage, and organize complex programs and activities.
  • Ability to work as part of a team and collaborate with colleagues to accomplish assignments.
  • Prompt, reliable, pleasant, professional appearance and demeanor.
  • Ability to travel, sometimes overnight, to meet needs of schools and districts.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premium discount for the medical plan and gift cards) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis