Executive Assistant

Date Posted: Jul 3, 2025

Requisition ID: 462254

Location:

Indianapolis, IN, US, 46204

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Housing and Community Development Authority (IHCDA):
The Indiana Housing and Community Development Authority (IHCDA) is a quasi-agency of the State of Indiana and is committed to serving the entire spectrum of housing, from homelessness to homeownership. Our charge is to provide housing opportunities, promote self-sufficiency, and strengthen communities, in order to build an Indiana with a sustainable quality of life for all Hoosiers in the community of their choice. To learn more about IHCDA visit us at: www.in.gov/ihcda.

Role Overview:

Executive Assistant to the Executive Director provides vital administrative support to ensure the smooth operation of the executive office. This role encompasses managing the Executive Director's calendar, coordinating meetings, preparing reports and presentations, and handling correspondence. Strong organizational skills, attention to detail, and discretion are essential, as the position involves interacting with internal and external stakeholders. The ideal candidate will be proactive, responsive, and capable of prioritizing tasks to enhance the Executive Director's efficiency and

Salary Statement:

The salary for this position traditionally starts at $43,888.00 but may be commensurate with education or work experience.

A Day in the Life:

Checking emails
Organizing the ED's calendar and preparing dociminets for meetings
Meet with ED to discuss the current day and the plan for the rest of the week
Attending team huddles to gather updates
Preparing briefing documents and coordinating with departments and external parties
Arranging travel if needed
Assisting the ED with meeting preparations and participating in stakeholder meetings
Responding to emails and managing requests as the ED's gatekeeper
Wroking on special projects or tasks by the ED
Reviewing accomplishments and updating the next day's calendar

What You'll Need for Success:

Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.