Executive Assistant
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Office of Energy Development:
The Indiana Office of Energy Development (OED) was established to shepherd the state’s energy plan. OED focuses on the development and implementation of comprehensive energy planning for the state that utilizes all of Indiana’s energy resources and supports a strong, dynamic, and growing economy. OED strives to be a national leader in the creation of innovative policy solutions and programs for affordable, reliable energy.
Role Overview:
The Executive Assistant (EA) assists the Indiana Office of Energy Development in all ministerial and administrative aspects relating to the performance of their duties. In addition, the EA serves as a special projects coordinator for the office on various initiatives and projects that may arise from time to time. The EA coordinates the daily internal and external schedules of the Executive Director and other staff, as requested. The EA serves as a primary interface with the public on behalf of the office.
Salary Statement:
The salary for this position traditionally starts at $37,648.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
- Provides advanced administrative support to an agency, department, or facility.
- Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
- Administers staff functions in support of program area.
- Aids program administrator in applying agency or department policies and procedures.
- Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
- Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You'll Need for Success:
The ideal candidate in this role should minimally have
- an Associate’s Degree with 3+ years of experience, or
- at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.
Related certifications and coursework may be considered for education or experience:
- Specialized knowledge of theories, principles, and practices of administrative management.
- Working knowledge of state governmental administrative structure.
- Working knowledge of assigned program area.
- Organizational skills with the ability to prioritize tasks effectively and multitask.
- Ability to coordinate and motivate professional and support personnel.
- Ability to communicate, both orally and verbally, with diverse public.
- Attention to detail and proofreading skills.
- Ability to establish cooperative work relationships.
- Ability to analyze, update and write procedures and policies.
- Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
Nearest Major Market: Indianapolis
