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Dir of Administrative Services

Date Posted:  Jun 21, 2022
Requisition ID:  371021
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

 

About the Family & Social Services Administration (FSSA): 

FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency’s total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The six care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA’s mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities. 

 

Salary:  Salary may be commensurate with relevant experience/education.   

 

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

About the Job:

As a Division Director, you will be responsible for a variety of executive duties within a state agency or facility involving a high degree of discretion in interpretation, application and execution of a division’s policies and programs. In this position, the Division Director may supervise Department Directors or front-line supervisors. The role of Director of Administrative Services will direct and implement the span of operations associated with payments, disbursements, and resource management for the purpose of attaining customer satisfaction and the objectives set forth by Agency Leadership.  The role assures that the Agency is provided with consistent, high quality, and cost-effective operations with respect to technology systems. 

A Day in the Life:

The essential functions of this role are as follows: 

  • Manages large enterprise-type projects that involve multiple agencies/departments/divisions and other state or contracted resources for the project;  
  • Develops current and long-range direction of technology in accordance with the direction of the agency;
  • Sets policies and procedures, technical standards and methods, and priorities for information systems activities;
  • Directly supervise or provide direction to functional manager(s) and other Administrative Services staff;
  • May act in staff capacity, when necessary;
  • Dispenses technical advice, guidance, direction, and authorization to carry out major plans and procedures;
  • Analyzes new technologies and makes recommendations to CFO;
  • May represent the agency’s administrative services division at events and meetings that are within and outside state government;
  • Assists the CFO in the budgeting process with agency senior management;
  • Review and evaluate organizational effectiveness, goal determination, and strategic planning, etc., makes recommendations for improvement. 
  • Develop and coordinate plans and policies, resources, and mission as well as goals, vision and expectations of agency or program. 
  • Provide guidance to agencies and the public regarding applicable laws and rules. 
  • Supervise subordinate personnel including hiring, determining workload, and delegating assignments, training, monitoring, and evaluating performance, and initiating corrective or disciplinary action. 
  • Monitor agency or program budget including revenues, expenditures, and budget projections. 
  • Communicate with news and other media. responds to media questions or requests in an appropriate public relations manner. 
  • Coordinate with other government officials on planning issues (i.e. federal and/or state agency directors, etc.).   
  • Coordinate, review and evaluate the use of appropriate controls and standards for the agency. 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

  • Baccalaureate degree required and Master’s degree in business, business administration, technology, or related field preferred
  • Minimum of 5 years of supervisory experience and computer skills required, supply chain legacy operating system experience preferred.
  • Knowledge of federal and state accounting laws, policies and procedures is very desirable.
  • Knowledge of accounting systems, specifically PeopleSoft Financials and advanced knowledge of  Excel functionality.
  • Ability to analyze and audit accounts, records, claims transactions, contractual documents, and reports.
  • Ability to solve relatively complex accounting problems.
  • Ability to prepare and interpret financial statements and reports.
  • Ability to understand Program requirements and translate that into working procedures and priorities.
  • Ability to suggest innovations and plan and implement short and long term projects to completion.
  • Ability to analyze current policies and procedures, identify improved methods, cost savings opportunities  and implement them.
  • Ability to develop and maintain cooperative working relationships.
  • Ability to coordinate work of the staff.
  • Ability to communicate effectively orally and in writing.
  • Ability to develop effective working relationships with staff at all levels.

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness program (offers premium discount for the medical plan and gift cards)
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access

     

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis