Loading...
 
Share this Job

Current Employee? Click here to apply.

Developmental Specialist-Indianapolis

Date Posted:  Jan 11, 2022
Requisition ID:  299562
Location: 

Indianapolis, IN, US, 46204

 

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.

 

At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

The Local Public Agency (LPA) Coordinator works with local public agencies and MPOs to coordinate the planning of local projects to improve road, bridge, traffic, and infrastructure. The LPA Coordinator is responsible for ensuring the compliance of all State and Federal-aid regulations related to the delivery of locally administrated projects. The incumbent serves a vital role in ensuring the administration of local projects with local stakeholders, partners, and customers. The incumbent reports to the LPA Funding and Contracts Manager.

About the Job:

The Local Public Agency (LPA) Coordinator works with local public agencies and MPOs to coordinate the planning of local projects to improve road, bridge, traffic, and infrastructure. The LPA Coordinator is responsible for ensuring the compliance of all State and Federal-aid regulations related to the delivery of locally administrated projects. The incumbent serves a vital role in ensuring the administration of local projects with local stakeholders, partners, and customers. The incumbent reports to the LPA Funding and Contracts Manager.

A Day in the Life:

​The essential functions of this role are as follows: 

  • Assists in the coordination of roads, bridges and traffic projects through the planning process, as
  • they affect LPAs;
  • Develops personal contacts with LPAs and consultants and assists them on the various issues facing program development;
  • Assists in the coordination of project reviews, meetings, conferences and other program coordination meetings as deemed necessary;
  • Provides follow up to LPAs on project schedules and target dates, meeting with LPAs to review quarterly reports;
  • Maintains schedules for all assigned projects, including the production schedule;
  • Provides on-site inspections of problems and advice to LPAs as requested;
  • Oversees the scheduling of projects for bid letting which meet production schedule timeframes and requirements;
  • Reviews the 18 month letting list monthly to ensure schedules are current;
  • Reviews local project agreements for completeness and accuracy and provides recommended changes to LPAs;
  • Ensures all LPA or elected officials requests are answered in a timely manner;
  • Attends LPA meetings, Metropolitan Planning Organization (MPO) meetings, Local Public Hearings as needed, and is the local contact for all local programs, so communication with LPAs and public speaking is expected;
  • Assures necessary Project LPA Development Phases are in current Transportation Improvement Program (TIP)/Indiana State Transportation Improvement Program (INSTIP) documents and prepares Amendment requests for phases not included in the current TIP/INSTIP;
  • Assists with TIP/STIP reviews with LPAs and MPOs;
  • Keeps a log of various activities for each project from Proposal to Active status in the Scheduling and Project Management System (SPMS);
  • Proposes new projects in SPMS, and maintains an accurate project budget in SPMS, coordinating changes with the LPA and Central Grants Administration;
  • Reviews and updates funding in SPMS for all LPA projects, and coordinates with Central Grants Administration to ensure that Program targets and constraints are met;
  • Updates SPMS for MPO projects in accordance with TIP and other authorized changes;
  • Works with MPOs on quarterly project reviews;
  • Initiates FMIS requests for project development phases as needed;
  • Provides assistance to all LPAs in regards to the Local Federal Aid Program; Reviews, evaluates, and scores applications submitted for federal funding (e.g., Group 3, 4, Local Bridge, Transportation Alternative);
  • Attends the Project Selection Committee Meeting to recommend projects for federal funding, and holds Early Coordination meeting with those award recipients to begin development of their project;
  • Receives quarterly reports for all federal aid projects (Group 3, 4, Local Bridge, Transportation Alternative), updates SPMS to reflect the cost estimates as shown in the quarterly report, and provides the quarterly report to the respective project manager to review the anticipated project timelines and scheduling;
  • Reviews invoices to LPAs for accuracy, and notifies LPAs who are not current with payments to resolve any issues;
  • Notifies and establishes acceptable payment plans with LPAs who owe funds to INDOT;
  • Notifies LPAs who are delinquent in their Local Bridge Inspections;
  • Serves as the LPA Project Manager for Local Bridge Inspection Projects, and may be assigned as the Project Manager for small uncomplicated local projects;
  • Assist in the development of training for LPAs;
  • Provides support to the Program Manager with duties on INDOT projects, and acts as the designee as needed; and,
  • Performs other related duties as assigned

What You'll Need for Success:

This person must have the following requirements to be considered for employment:

  • Associate’s or Bachelor’s degree in business management, public administration, public relations, communication, marketing, or related field is preferred;
  • Seven (7) years of work experience in program coordination, development, or implementation, or accredited college training in a related field;
  • Must possess a valid Indiana driver’s license;
  • Specialized knowledge of Federal Aid Transportation Programs available to Local Public Agencies;
  • Advanced understanding of programs, policies, and procedures related to Federal Highway Administration (FHWA) federal transportation funds;
  • Knowledge of processes and procedures for establishing and administering federal-aid projects;
  • Knowledge of federal and state requirements that need to be met in order to secure and maintain federal funding;
  • Advanced knowledge of public administration, public relations, finance and/or accounting, and marketing;
  • Considerable knowledge of various computer software programs including Microsoft Office software applications (i.e. Word, Excel, PowerPoint, and Outlook);
  • Working knowledge of the organization of the agency;
  • Ability to speak to LPAs and the public about Federal Aid programs;
  • Ability to implement new principles and procedures and to discern implications upon agency operations;
  • Ability to multi-task and handle numerous complex tasks;
  • Ability to effectively communicate orally and in writing;
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations;
  • Ability to write reports, business correspondence, and procedure manuals;
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public;
  • Ability to handle sensitive business contacts with local public agencies, other governmental representatives, and cooperate with coworkers on group projects;
  • Ability to define problems, collect data, establish facts, and draw valid conclusions;
  • Ability to prepare meaningful, accurate, and concise reports and documents; and,
  • Must possess excellent interpersonal relations skills.

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.

 

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 

 

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

 

Current Employee? Click here to apply.


Nearest Major Market: Indianapolis