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Deputy Director of Vital Records

Date Posted:  May 12, 2022
Requisition ID:  349644

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana State Department of Health (IDOH):
The Indiana State Department of Health’s mission is to promote and provide essential public health services for a healthier and safer state.


The salary for this position may be commensurate with education and/or experience.

About the Job:

This position serves as the Deputy Director-Deputy State Registrar for the agency’s Vital Records (VR) division. This position functions as a primary advisor to the VR Director and assists the Director with administration of the program. Incumbent is responsible for direct supervision of 8-10 VR staff.). This role is responsible for establishing and implementation of short and long-term department goals, policies, and operating procedures; monitors and evaluates program effectiveness; and is responsible for public health outreach and community development. 

A Day in the Life:

The essential functions of this role are as follows:

  • Manages and provides leadership to 8-10 VR staff, which includes program development and oversight, performance management, policy development, quality improvement and program Addresses and resolves complex issues and complaints; provides regular updates, trends, and status of issues to leadership to expedite solutions.
  • Oversees the creation, training, and implementation of electronic systems, for birth, death, and fetal registration.
  • Coordinates development and implementation of policies based on Indiana statutes and ensure that VR continues to perform at a high level following IDOH’s mission and vision. 
  • Devises new practices and initiatives that continue to modernize the program making it appleaing to people who would benefit from VR services. 
  • Oversees and leads direct report work to develop, maintain and streamline commuincation, program functioning and seamlessly support the ninety-four local health department (LHDs) agencies. 
  • Provides long term vision for VR and actively works on developing and implementing the VR team goals for future enhancements. 
  • Secures direction from the State legal team on unusual issues, and informs affected internal or externa, partners. 
  • Works closely with Director to address IDOH initiatives, assignments from administration, and collaborate with other IDOH Divisions and State of Indiana agencies.
  • Serves as the Administrator of the Electronic Verifications of Vital Events (EVVE) and a Board member of the Indiana Funeral and Cemetery Services. State Emergency Impact Planning/Outreach Coordinator.
  • The position collaborates and maintains positive working relationships with local health departments, birthing institutions and federal government agencies (i.e. Veterans Affairs, Federal Bureau of Investigations, Social Security Administration, Military Services and US Marshals).  
  • Serves as VR Director when VR director is unavailable. 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

  • Advanced knowledge of Vital Records. 
  • 5+ years team management experience, demonstrating broad knowledge of laws and regulations relating to all facets of vital records. 
  • Bachelor’s degree in public health, health administration or related field with MPH preferred. 
  • Advanced knowledge of interrelations with the LHDs, Technology and finance management of the VR program.
  • Excellent communication, interpersonal and conflict resolution skills. Able to work and lead others effectively in a high stress, changing environment.
  • Advanced knowledge and understanding of legislation and administrative rules for all VR related programs. 
  • Broad ability to coordinate complex programmatic initiatives and maintain effective working relationships with a broad range of partners.
  • Advanced ability to exercise extensive judgment and flexibility to adapt IDOH administrative goals, procedures, and mission.
  • Thorough knowledge of program administration, skills, and staffing.
  • Broad ability to plan, develop, and administer public health program.
  • Extensive ability to develop policies and procedures related to emerging issues in our Birth, death, ITOP and fetal death registration systems. Ability to lead, encourage and influence others to perform. 
  • Ability to supervise and manage project teams.
  • Skills and ability to set priorities for multiple program areas, direct, delegate and proactively follow up to ensure deadlines and desired outcomes are achieved.
  • Excellent judgment and creative problem-solving skills, specifically related to new process design and change management to enhance customer service and quality.
  • Excellent planning, project management and implementation skills.
  • Exceptional presentation skills with the ability to effectively interface with senior leadership

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
  • Wellness program (offers premium discount for the medical plan and gift cards);
  • Health savings account, which includes bi-weekly state contribution; 
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities;
  • Deferred compensation 457B account (similar to 401k plan) with employer match; 
  • Two (2) fully-funded pension plan options; 
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave; 
    • Up to 15 hours of paid community service leave;
  • Combined 180 hours of paid vacation, personal, and sick leave time off; 
  • 12 paid holidays, 14 on election years; 
  • Education Reimbursement Program;
  • Group life insurance; 
  • Referral Bonus program;
  • Employee assistance program that allows for covered behavioral health visits; 
  • Qualified employer for the Public Service Loan Forgiveness Program; 
  • Free Parking for most positions;
  • Free LinkedIn Learning access;


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

Nearest Major Market: Indianapolis