Share this Job

Current Employee? Click here to apply.

Deputy Director-Accounts Payable

Date Posted:  Dec 3, 2021
Requisition ID:  269930

Indianapolis, IN, US, 46204


Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.


About the Family & Social Services Administration (FSSA): 

FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency’s total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The six care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA’s mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities. 


Salary:   The annual minimum starting salary for this position is $ 41,574.00.   

About the Job:

The role of the Deputy Director of Administrative Services is to direct and implement the span of operations associated with procurements, payments and disbursements and resource management for the purpose of attaining customer satisfaction and the objectives set forth by Agency Leadership. Additionally, the role serves as the primary implementation director for operational governance processes to improve the value and quality of services to the employees, suppliers and agency service providers facilitated and funded by the divisions that comprise FSSA.

A Day in the Life:

​The essential functions of this role are as follows: 

  • Manages large enterprise-type projects that involve multiple agencies/departments/divisions and other
  • state or contracted resources for the project;
  • Collaborates with the Director in developing current and long-range direction of technology in
  • accordance with the direction of the agency;
  • Assists the Director in setting policies and procedures, technical standards and methods, and priorities
  • for information systems activities;
  • Directly supervises assigned personnel to meet operational need with their assigned area of
  • responsibility within Administrative Services;
  • May act in staff capacity, when necessary;
  • Shall assume director’s responsibilities in his/her absence;
  • Dispenses technical advice, guidance, direction, and authorization to carry out major plans and procedures;
  • Research new technologies and methodologies to make recommendations to Director;
  • May represents the agency’s administrative services division at events and meetings that are within and outside state government;
  • Assists he Director in the budgeting process with agency senior management;
  • Maintain current professional knowledge of all matters related to their assigned area;
  • Assure compliance related to the planning, procurement, monitoring performance, payment approval
  • and change management phases of their assigned area;
  • Accountable for building relationships with the division of FSSA, IDOA, IOT/GMIS, SBA, SBoA, Secretary of State and other State Agencies.
  • Exercises considerable judgement relating to the respective area.
  • Promotes excellent external and internal customer service.
  • Performs related duties as required. 

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.  

What You'll Need for Success:

This person must have the following requirements to be considered for employment: 

  • Minimum of five (5) years of full-time professional supervisory experience and computer skills required, specifically an ERP system. Substitutions: Accredited college training may substitute for the required experience with a maximum substitution of one (1) year. Fifteen (15) semester hours in accounting; business administration; or Public administration required.)
  • Knowledge of federal and state accounting laws, policies and procedures is very desirable.
  • Knowledge of accounting systems, specifically PeopleSoft Financials and advanced knowledge of Excel functionality.
  • Ability to analyze and audit accounts, records, claims transactions, contractual documents, and reports.
  • Ability to solve relatively complex accounting problems.
  • Ability to prepare and interpret financial statements and reports.
  • Ability to understand Program requirements and translate that into working procedures and priorities.
  • Ability to suggest innovations and plan and implement short and long term projects to completion.
  • Ability to analyze current policies and procedures, identify improved methods, cost savings
  • opportunities and implement them.
  • Ability to develop and maintain cooperative working relationships.
  • Ability to coordinate work of the staff.
  • Ability to communicate effectively orally and in writing.
  • Ability to develop effective working relationships with staff at all levels. 

Supervisory Responsibilities/Direct Reports:

This role may serve as a team lead for an assigned work group.


Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages 
  • Wellness program (offers premiums discount for the medical plan) 
  • Health savings account (includes bi-weekly state contribution) 
  • Deferred compensation account (similar to 401k plan) with employer match 
  • Two (2) fully-funded pension plan options 
  • Group life insurance 
  • Employee assistance program that allows for covered behavioral health visits 
  • Paid vacation, personal and sick time off 
  • Competitive leave policies covering a variety of employee needs 
  • 12 company paid holidays, 14 on election years 
  • Qualified employer for the Public Service Loan Forgiveness Program 
  • New Parent Leave 
  • Free Parking 
  • Free LinkedIn Learning 


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis