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Deputy Controller

Date Posted:  Jan 17, 2023
Requisition ID:  418583

Indianapolis, IN, US, 46204

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.


At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.


Next level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.


About the Indiana Department of Correction (DOC):
We promote public safety by providing meaningful, effective opportunities for successful re-entry.  As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity and professionalism.


The salary for this position traditionally starts at $67,314.00 per year but may be commensurate with education and/or experience.

About the Job:

As the Controller, you will supervise and oversee all fiscal staff. In this position, you will monitor allotments and expenditures to ensure proper funding exists and will maintain appropriate accounting controls including systems and an environment that assures accurate financial reporting at all times. In this position, you will also provide oversight and reporting of the Agency’s financial services for specific funds. You will be responsible for approving requisitions and reports of collections, preparing budget impact statements, and all relevant reporting and analysis for funds. You will create an annual spending plan, biennial budget requests, and biweekly year-end forecasting.

A Day in the Life:

The essential functions of this role are as follows:

  • Oversee the accounting management of federal and state accounts.
  • Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, you will be responsible to lead the hiring, training and performance evaluation process for your team/unit.
  • Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
  • Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors, and program managers on the status of all assigned accounts.
  • Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
  • Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
  • Develop policies and procedures for general accounting and bookkeeping functions.
  • Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
  • Certify the accuracy of the agency’s financial records and accounts.
  • Control the flow of appropriated funds for all accounts within the agency.
  • Manage and direct the agency’s procurement activities, from major expenditures to office supplies.
  • Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
  • Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations, and various governmental accounting manuals.
  • Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
  • Ensure all accounts are closed at the appropriate fiscal year-end and that federal funds are allocated within specific time frames.
  • The job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

  • Bachelor’s Degree in Business, Finance, Accounting, Economics, or a related field.
  • Six (6) years of full-time professional experience in accounting, auditing, business administration, financial management/analysis, or related experience and four (4) years of full-time experience in an administrative, supervisory, or management capacity.
  • Extensive PeopleSoft financial skills are required.
  • Knowledge of State of Indiana Budget procedures and policies, plus a working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
  • Thorough knowledge of and ability to interpret and apply the theories, principles, laws, and techniques regarding state and federal governmental accounting, budgeting, and auditing.
  • Extensive knowledge of GAAP, GASB, GAGAS, GAAS, and other applicable accounting guidelines.
  • Ability to accurately review, track and analyze financial data.
  • Ability to understand and write reports, data collection, and reporting procedures.
  • Ability to analyze and interpret information on fiscal accounts, contracts, records, and financial reports.

Supervisory Responsibilities/Direct Reports:

This role provides direct supervision for one or more staff members.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
  • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
  • Health savings account, which includes bi-weekly state contribution
  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
  • Deferred compensation 457B account (similar to 401k plan) with employer match
  • Two (2) fully-funded pension plan options
  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
    • 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
  • Combined 180 hours of paid vacation, personal, and sick leave time off
  • 12 paid holidays, 14 on election years
  • Education Reimbursement Program
  • Group life insurance
  • Referral Bonus program
  • Employee assistance program that allows for covered behavioral health visits
  • Qualified employer for the Public Service Loan Forgiveness Program
  • Free Parking for most positions
  • Free LinkedIn Learning access


Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.


Current Employee? Click here to apply.

Nearest Major Market: Indianapolis